Project Management Tools

We've gone through all of them (just don't ask us about them at cocktail parties).

You’ve outgrown Word documents and whiteboards. You want to find a solution to manage your projects.

Most of us will Google “project management tools” to find our solutions.

…But is it that easy? Will you find the best project management solution ranked one? Or will you click on the top paid advertisement?

Whatever solution you land on first, I am pretty confident it won’t fit your needs. Why? Because there are too many project management platforms out there.

When we first started consulting clients five years ago, we were aware of 20 or so project management tools. Today, we’ve collected over 130 project management solutions (131 to be exact) and we went through all of them – just for you.

Our goal is to highlight our top 25, then the rest the project management tools and lastly, our preferred solution. If you want to know the winner, you’ll have to make it to the end.

Here’s our top 25:

Accelo

It’s a good tool, but certain components are overly complex, while others seem too simple. While I’m a personal big fan, it’s difficult to determine who would be the ideal fit for this software.

Accelo’s cloud-based software and operations automation services manage all of your client work in one place, making your business more profitable and you less stressed.

Features:

  • ServOps – all features connected through the cloud
  • Sales – synchronized and intelligent CRM and client database
  • Projects – assign work, track progress and see budgets and profitability in real time
  • Service – combining client requests, ticket tracking, time and expense logging and integrated billing
  • Retainers – flexible contract management

Pros:

  • Numerous additional platform integrations including G-Suite, Office, QuickBooks, Salesforce, Slack, Eventbrite and more.
  • Support for both traditional and agile methodologies (including within the same project)
  • Thorough support ticket features
  • Automated billing and recurring tasks

Cons:

  • Tough to configure manage variable changes within projects
  • Dashboard is too simple
  • High cost per user

Pricing:

  • Plus – $34/user/m (billed annually)
  • Plus – $39/user/m (billed monthly)
  • Premium – $69/user/m (billed annually)
  • Premium – $79/user/m (billed monthly)

Airtable

I really like Airtable. It’s very user-friendly and clean. It’s simple, but has a lot of custom options depending on your needs. If you don’t like spreadsheets you may not like it at first, but they have a number of different view options so you can build it custom to your organization.

Part spreadsheet, part database, and entirely flexible, teams use Airtable to organize their work, their way. When it comes to project management, one size doesn’t fit all. With Airtable, you get a solution that’s completely flexible to your needs. Keep everyone on the same page with everything that matters, all in one place.

Features:

  • Airtable Blocks give you a creative palette of app-like functionality that you can mix and match to create the perfect workflow for your team
  • Flexible collaboration tool for teams, clients, freelancers, proposals, assets and outcomes
  • Marketing and editorial calendar, centralize brand assets and team coordination

Pros:

  • Multiple project management template options
  • Multiple view options – grids, calendars, kanban, gallery and forms
  • Multiple different pricing options including free and custom

Cons:

  • Although they do have a lot of their own templates, it’s not very customizable outside of that
  • Limited access features and roles for outside stakeholders
  • Custom field limitations

Pricing:

  • Free version – $0/user/m
  • Plus – $10/user/month (billed annually)
    • $12/user/month (billed monthly)
  • Pro – $20/users/m (billed annually)
    • $24/users/m (billy monthly)
  • Enterprise – Contact

Asana

Slick interface to manage team projects and tasks. Many may need something more complex, but if you are just getting started with project management tools this is a good one to get your feet wet with and get good some experience.

Asana is the work management platform teams use to stay focused on the goals, projects, and daily tasks that grow business. Asana gives you everything you need to stay in sync, hit deadlines, and reach your goals.

Features:

  • Track progress of marketing campaigns, product launches and company goals
  • Portfolios – monitor project status in real time, reporting features
  • Offers integrations with emails, files, tickets and over 100 other tools

Pros:

  • Not overly complex
  • Strong data sharing and security settings
  • Trusted project templates

Cons:

  • Limited features and high-level views
  • Can’t communicate between tasks and projects in other workspaces
  • Can only assign a task to one person

Pricing:

  • Premium – $9.99/user/m (billed annually)
    • $11.99/user/m (billed monthly)
  • Business – $19.99/user/m (billed annually)
    • $23.99/user/m (billed monthly)
  • Enterprise – contact sales

Basecamp

Basecamp has been around sine 1999, and as a PM platform, since 2004, so they have a lot of experience building their platform and service offerings over the years to establish themselves as one of the most known players in the space. You get a lot of bang for your buck, so if you have a lot of clients that aren’t too complex and want a cost-effective PM tool, Basecamp is certainly one to consider.

Basecamp puts everything you need to get work done in one place. It’s a calm, organized way to manage projects, work with clients, and communicate company-wide.

Features:

  • Message boards, to do lists, calendar, automated check-ins and file storage
  • Client access and sharing options
  • Reporting – deadlines, task and project progress
  • File storage and search options

Pros:

  • Campfire – built-in chat platform
  • Hill charts – shows a unique view of where projects stand
  • Email storage and forwarding
  • Lots of integrations

Cons:

  • Flat cost includes unlimited team members, projects and no limitations
  • One standard view for all projects, not very customizable outside of Hill Charts
  • No invoicing or in-platform time tracking

Pricing:

  • $99/month

Bitrix24

Great tool with CRM and website features. Good support options. Affordable. Strong tool. Probably too sophisticated for the average user, good for large teams.

Dozens of tools for client management, tasks and projects, customer support, internal communications and e-commerce.

Features:

  • Tasks and projects – Gantt, Kanban, time tracking, workload planning, external users and more.
  • Communication – Activity stream, group chat, calendars, workgroups and other collaboration tools
  • Solutions by role, industry, need, tool, size of business

Pros:

  • Contact center – Real time support via social networks, messengers, telephony, email or live chat
  • Website templates and builder
  • CRM – email, text messenger, voice, quotes, invoicing
  • Self-hosted, secure, private cloud, API

Cons:

  • UI and flexibility improvements

Pricing:

  • Cloud
    • Free – $0 (12 users)
    • Plus – $35/m (24 users)
    • Standard – $89/m (50 users)
    • Professional – $179/m (unlimited users)
  • On-premise
    • CRM – $1,490/yr (12 users)
    • Business
      • $2,990/yr (50 users)
      • $4,990/yr (100 users)
      • $8,990/yr (250 users)
      • $14,990/yr (500 users)
    • Enterprise
      • $24,990/yr (1000 users)
      • $44,990/yr (5000 users)
      • $59,990/yr (unlimited users)

ClickUp

ClickUp allows for you to have a high-level view of all of your projects, but also a granular view of individual projects, lists, and tasks. This is the most thorough and cost-effective solution for businesses of all sizes. Lots of custom views, features, and integrations make ClickUp work best for your needs.

The productivity platform. Create. Plan. Organize. Everything.

Features:

  • Multiple intuitive view options – time, list, board and box
  • Customizable task status and assignment bar
  • Create checklists, templates and recurring tasks
  • Email notifications and Google calendar synchronization
  • Time tracking and estimates
  • Team reporting

Pros:

  • Notetaking Chrome extension
  • Over 1,000 integrations including Alexa and Google Assistant
  • Proprietary features – Task tray, assigned comments and /slash commands
  • Active and helpful chat support

Cons:

  • Sometimes can lose track of smaller subtasks

Pricing:

  • Free – $0/m
  • Unlimited – $5/user/m
  • Business – $9/user/m

Function Point

Very expensive per user compared to other tools who do the same for a lot less. Probably not affordable for a small business, but for larger companies a more extensive tool would make more sense.

Gain visibility into projects and budgets with a project management solution built for creative teams.

Features:

  • Project Management – time tracking, task management, gantt charts, dependencies and file sharing
  • Resource Management – team resources view, workload forecast and staff utilization
  • Account & Invoicing – Quickbooks integration, rate and expense tracking, budgeting, profit and loss reports
  • Collaboration – client portals and team communication

Pros:

  • Unlimited customer support
  • Business Intelligence – custom dashboards, forecasting and project ROI

Cons:

  • Fairly expensive per user compared to other tools
  • Not as functional as the name would suggest

Pricing:

  • Starter – $44/user/m (billed annually) (5-9 users)
    • $49/user/m (billed monthly)
  • Standard – $39/user/m (billed annually) (10-29 users)
    • $44/user/m (billed monthly)
  • Pro – $29/user/m (billed annually) (30-49 users)
    • $42/user/m (billed monthly)
  • Enterprise – call for pricing (50+ users)

G Suite

While they don’t overly promote themselves as a project management tool, they have a lot of good PM features and capabilities that many others are based upon. That said, they don’t have some key features like a time tracker or high level project dashboards, so additional integrations would likely be required. Good for one user or small teams, but as teams get larger it gets harder to maintain unless you are a skilled project manager.

G Suite includes all of Google’s tools and features that can be used together as a project management tool.

Features:

  • Sheets – Track, update, and collaborate on project tasks
  • Groups – team communication
  • Calendar – manage project and team schedules
  • Drive – secure file storage and document collaboration

Pros:

  • Includes email, slides, project websites, hangouts (meetings)
  • Integrations and apps

Cons:

  • No time tracking or project dashboards

Pricing:

  • Basic – $5/user/m
  • Business – $10/user/m
  • Enterprise – $25/user/m

Hive

Ability to send forms to outside organizations, clients, or customers is a neat feature. Other than that, it has all the bells and whistles of a standard project management tool.

Powerful project management and collaboration software for fast moving teams.

Features:

  • Planning – project layouts with, summary views, action templates
  • Execution – action cards, action list, forms
  • Communicate – group chats, turn notes into tasks, file sharing
  • Monitoring – AI and machine learned analytics, resource allocation, time tracking

Pros:

  • Numerous features, integrations, apps and templates
  • Lots of new features in pipeline

Cons:

  • App bugs
  • No high-level dashboard

Pricing:

  • Professional – $12/user/m
  • Enterprise – contact for pricing

Jira Core (Atlassian)

Solid, affordable project management tool. Jira through Atlassian offers numerous other more specific project management products.

See all project information at a glance with Jira Core. Manage your projects and keep your team organized.

Features:

  • Manage Projects – drag and drop workflow
  • Monitor Details – task management, notifications
  • Measure Performance – tasks in progress, overwork, custom dashboards

Pros:

  • Templates for marketing, operations, HR, legal, and finance industries
  • Power search tool
  • Core Cloud with additional features – boards, mobile app
  • Other solutions:
    • Jira Software – project and issue tracking
    • Jira Service Desk – IT and customer service
    • Jira Ops – incident management
    • Statuspage – incident communication
    • Opsgenie – alerting and on-call management
    • Confluence – document collaboration
    • Trello – collaborate visually
    • Bitbucket – Git code management
    • Sourcetree – Git and Mercurial desktop client
    • Bamboo – integration and release management

Cons:

  • Lack of deep reporting
  • Complicated and difficult to learn

Pricing:

  • $10/m – up to 10 users
  • $5/user/m – 11-100 users
  • See calculator for pricing – 101+ users

Krow Enterprise PSA

Built native on Salesforce so some good integration features there. But if you don’t have Salesforce, then it’s just another basic project management tool. Pretty pricey per user.

Professional services automation built 100% native on Salesforce.

Features:

  • Manage projects
  • Track time
  • Plan and schedule – workload utilization
  • Accounting – Invoice and pay clients and vendors

Pros:

  • Salesforce required, but offers added benefits
  • Application integrations

Cons:

  • Long implementation, weak onboarding

Pricing:

  • Team Edition – $25/user/m (billed annually)
  • Enterprise Edition – $40/user/m (billed annually)

Mavenlink

Just another project management cool. Claim to fame is they are the most installed project management app in the G Suite Marketplace.

Connect your people, projects, and profits on the modern software platform designed for services organizations.

Features:

  • Team collaboration – dashboard, workspaces, proofing, permissions
  • Project management – task management, Gantt charts, templates
  • Project accounting – time and expense tracking, budgeting, invoicing
  • Resource planning – allocation, forecasting

Pros:

  • Strong integrations with Google
  • Business intelligence – analytics, report templates and custom options, data visualization

Cons:

  • Challenging interface
  • Limited app features

Pricing:

  • Enterprise – contact for pricing
  • Premier – contact for pricing
  • Professional – $39/user/m
  • Teams – $19/m (5 users)

Monday (formerly DaPulse)

Neat, modern, and user-friendly tool. One of the more popular tools on the market. Works well for teams of all sizes, but not the most feature-rich tool out there.

Plan. Organize. Track. In one visual, collaborative space. A new way to manage.

Features:

  • Team project templates and customization
  • Collaboration – conversations, files, checklists, notes, etc
  • High-level Kanban, timeline, and calendar views

Pros:

  • Unique map view
  • App and integrations
  • New features in pipeline
  • Trusted by large brands, lots of reviews and high ratings

Cons:

  • Can get expensive
  • Can’t edit PDF’s
  • Limited customizability

Pricing:

  • *Package pricing varies per # of users
  • *Offer monthly and two-year packages as well
  • Basic – $25/m (billed annually)
  • Standard – $39/m (billed annually)
  • Pro – $59/m (billed annually)
  • Enterprise – $118/m (billed annually)

Notion

Good tool, but missing some features that that would eliminate all other tools. When using I found myself still needing to reference Google docs or files on my computer and other tools. Good for note storage and wiki/reference creation.

Write, plan, collaborate, and get organized. Notion is all you need — in one tool.

Features:

  • Keeps all notes and documents in one place
  • Turn notes into a knowledge base and reference
  • Create and assign tasks and projects
  • Create spreadsheets, documents, databased, and other templated work

Pros:

  • Easily customizable
  • Visual layout
  • Affordable
  • Web access, desktop app, mobile app

Cons:

  • Grammar tools don’t function well
  • Still will require other tools for full project management
  • No time tracking or utilization features

Pricing:

  • Free – $0
  • Personal – $4/m (one user only)
  • Team – $8/user/m
  • Enterprise – $16/user/m

Paymo

Very strong project management features. Well-designed website that is not cluttered with information like many others, and has unique, engaging graphics. Great tool for individuals or large teams, ranging from freelancers to business consultants and marketing agencies.

Paymo helps your team work better by getting everyone on the same page and reducing work overload. Planning, scheduling, task management, and time tracking features are seamlessly integrated. They serve over 100,000 small businesses & freelancers with their project management needs.

Features:

  • Project and task management – Gantt Charts and Kanban Boards, planning and scheduling
  • Team Collaboration – Discussion and commenting
  • Time tracking – progress, scheduling and workload tracking
  • Finance management – Invoicing and reporting

Pros:

  • Resource Scheduling – Unique Automatic Ghost Bookings
  • Various Integrations – Google, Adobe, Zapier, Shift & more
  • API access through GitHub
  • Available in 18 languages
  • Paymo Training Academy and industry specific resources

Cons:

  • Mobile app functionality could be improved

Pricing:

  • Free – $0
    • Free year with no limits for schools, colleges and universities
  • Small Office – $9.56/user/m (billed annually)
    • $11.95/user/m (billed monthly)
  • Business – $15.16/user/m (billed annually)
    • $18.95/user/m (billed monthly)

ProofHub

Lots of features, and more coming with ProofHub+ which is in beta testing. Ultimate plan offers unlimited users and projects.

With ProofHub, your teams, clients and all the project communication stays in one place. There’s no need of investing in too many different tools to run your business. Our project management software makes it easy to create plans, collaborate with teams and clients, keep things organized and deliver projects on time.

Features:

  • Document proofing, custom permissions, white-labeling
  • Task management, workflow boards, reporting
  • Time tracking, chat discussions, calendar management
  • File storage, templates, notes, and project manager oversight
  • Integrations, activity log, email sync, advanced search

Pros:

  • Makes task-management less stressful for teams
  • Have a mobile app for iOS and Android users.
  • See visual pictures of projects with Gantt charts
  • Saves time during the feedback-sharing process with online proofing software
  • Multilingual
  • Restrict IP access

Cons:

  • Slow load time and reported bugs
  • Limited budgets and finance tools

Pricing:

  • Ultimate Control – $89/m (billed annually)
    • $99/m (billed monthly)
  • Essential – $45/m (billed annually)
    • $50/m (billed monthly)

QuickBase

Big differentiator for Quick Base is how customizable it is, and the ability to link up different modules to work together. Will take a more advanced mind to properly set up all of the customizability. When set up properly it is a powerful and useful tool.

Description:

The power to customize is in your hands. Unlike other systems that force you to align your business process or project with the application, their cloud-based project management software can be easily molded to fit your exact business needs, without coding or IT support.

Features:

  • Project visibility, dashboards, oversight and analytics
  • Team collaboration, file storage, permissions, timelines and task assignments
  • Workflow automation

Pros:

  • Highly customizable
  • Ticketing features
  • Create templates and linked databases
  • Centralized data – ability to store and organize all customer and internal information
  • Integrations and add-ons

Cons:

  • Not the most visually appealing tool
  • Difficult to learn to custom build
  • Very expensive

Pricing:

  • Premier – $500/m (billed annually)
  • Platform – $1,600/m (billed annually)
  • Enterprise – contact for pricing

Redbooth

Nice video chat feature and custom options, but overall just like most other project management tools.

Redbooth helps teams manage tasks and communication so projects gets completed faster and easier.

Features:

  • Dashboards, Kanban project boards, gantt charts, task transparency, timelines
  • Detailed productivity reports
  • Project templates

Pros:

  • HD Video meeting feature powered by Zoom
  • API access and integrations
  • Affordable pricing

Cons:

  • Reported glitches

Pricing:

  • Pro – $9/user/m
  • Business – $15/user/m
  • Enterprise – Contact for pricing

Samepage

Offer a free version with unlimited users which actually offers a good amount of their features. Paid versions have extra add-ons. Lots of positive reviews online. I really like this platform.

With online collaborative tools including team chat, video conferencing, task management, file sharing, real-time document collaboration, and more, Samepage is helping teams of all sizes manage projects and get more done in a single easy-to-use collaborative workspace.

Features:

  • Communication – chat, messaging, history, video/voice calls, screen sharing, emojis
  • Content management – team pages, change tracker, image/file storage, diagrams, surveys, maps, code, sharing, file storage
  • Task management, calendars, notifications
  • Customer support

Pros:

  • Thorough content and file storage/management features
  • Teams and people – many different permission and access levels, admin tools
  • Multi-language support
  • Desktop and mobile apps, integrations

Cons:

  • Navigation bugs

Pricing:

  • Free – $0/m
  • Pro & Enterprise – $7/user/m (billed annually)

Scoro

Nice CRM feature to go with project management tools. Can be expensive for larger teams. Flexible and thorough PM features.

Scoro helps to plan your team’s time and projects, manage your clients, send invoices, and keep track of your business results.

Features:

  • Real-time oversight and automated reports
  • DropBox, Mailchimp, Outlook, and more integrations
  • Projects, clients, and teams all in one place
  • Organize every aspect of your business with a seamless workflow

Pros:

  • CRM and Quoting feature – contacts overview and sorting, sales funnel visuals, emails
  • Strong invoicing features
  • Detailed, flexible, customizable and agile

Cons:

  • Not cheap per user and they have 5 user minimums
  • Difficult to onboard and understand at first

Pricing:

  • Essential – $26/user/m (billed annually)
    • $28/user/m (billed monthly)
  • Work Hub – $37/user/m (billed annually)
    • $42/user/m (billed monthly)
  • Sales Hub – $37/user/m (billed annually)
    • $42/user/m (billed monthly)
  • Business Hub – $61/user/m (billed annually)
    • $68/user/m (billed monthly)

Smartsheet

Strong project management tool with many unique view options that can be used across various industries. Capable and robust.

Move ideas to impact, fast, with the leading work execution platform built to plan, capture, manage, automate, and report on work — at scale.

Features:

  • File storage, portals, reminders and notifications, sharing
  • Forms, update requests, activity log, filters
  • Resource management, critical path, linking
  • Reporting

Pros:

  • View options – dashboards, cards, calendar, Gantt, portals
  • Mobile friendly
  • API access, formulas, integrations, cloud based

Cons:

  • Dated interface
  • No real time document updates

Pricing:

  • Standard
    • Individual – $14/m
    • Business – $25/m
  • Enterprise
    • Enterprise – contact for pricing
    • Premier – contact for pricing

Teamwork

One of the most robust and trusted tools on the market. Very user friendly and feature-rich. No interface and use issues.

Three world-class individual products that can also work together to streamline your business. For the project management power user, Teamwork Projects has everything you need to track a project from start to finish. The flexibility, combined with the intuitive features the app offers mean your team will not only become better collaborators but they will massively increase their productivity on a daily basis.

Features:

  • Projects – categories, overview, roles, file storage, assignments, time tracking, milestones,
  • Desk – customer help desk
  • Chat – slack alternative
  • Billing/invoicing

Pros:

  • 3 products combined into one
  • Specialized for marketing, creative, software, and support teams
  • Secure EU hosting
  • Integrations – apps, calendar, email, customizations
  • Notebooks

Cons:

  • Navigation to different sections can be difficult and time-consuming

Pricing:

  • Projects
    • Free – $0/m (5 users) (billed annually)
    • Pro – $9/user/m (billed annually)
      • $11.25/user/m (billed monthly)
    • Premium – $15/user/m (billed annually)
      • $18.75/user/m (billed monthly)
    • Enterprise – contact (billed annually)
  • Desk
    • Starter – $7/agent/m (billed annually)
      • $8.75/agent/m (billed monthly)
    • Plus – $13/agent/m (billed annually)
      • $16.25/agent/m (billed monthly)
    • Pro – $25/agent/m (billed annually)
      • $31.25/agent/m (billed monthly)
    • Enterprise – contact (billed annually)
  • Chat – Free

Trello

One of the most popular tools at an affordable price. Has limited capabilities to other popular tools. Not all-inclusive and will require other platforms.

Trello lets you work more collaboratively and get more done. Trello’s boards, lists, and cards enable you to organize and prioritize your projects in a fun, flexible and rewarding way.

Features:

  • Cards – team collaboration, high level views, lists, project and task status, notifications, workflow management
  • Apps for iPhone, iPad, Android phones, tablets, watches, and Kindle Fire tablets

Pros:

  • Power ups/integrations/API access
  • Trello gold/business class – extra features
  • Easy to use and user-friendly

Cons:

  • Limited capabilities.

Pricing:

  • Free – $0/user/m
  • Business Class – $9.99/user/m

Workfront

I am very impressed with Workfront. They’ve got all the bells and whistles of a complete project management tool, with integrations including 2 of their own native tools. One of the most reviewed and trusted tools. Best suited for large teams/organizations.

Workfront is your one-stop shop for automating processes, enabling cross-team collaboration, and prioritizing work so your team can deliver their best work on time, every time.

Features:

  • Project management – assignments, templates and portfolio
  • Demand management – custom forms, automation and approvals
  • Portfolio planning – optimizer and scorecards
  • Resource management – scheduling and planning
  • Review and approve – documents, approvals, version control, interactive and digital media
  • Reporting – dashboards, timesheets, custom, utilization

Pros:

  • AI powered resource management
  • Mobile apps
  • Native Integrations
    • Workfront Fusion – 150 code-free integrations
    • Workfront Digital Asset Management – managing and delivering content

Cons:

  • Hard to get pricing info without setting up a demo
  • Complex tool – steep learning curve

Pricing:

  • Team – single team (contact for pricing)
  • Pro – one department (contact for pricing)
  • Business – up to 10 departments (contact for pricing)
  • Enterprise – entire enterprise (contact for pricing)

Wrike

Another strong tool with a powerful suite of add-ons. Functionality for teams of all sizes, but lots of tools best suited for medium to large sized teams.

Cloud-based collaboration and project management software that scales across teams in any business.

Features:

  • Creating – projects, folders, tasks and subtasks, forms, requests, file management, editing and automation
  • Planning – Gantt charts, resource management, time tracking/budgeting, templates
  • Collaboration – communication, calendars, proofing/approvals, email sync
  • Dashboard/Reporting – project and team level

Pros:

  • Training deployment and feature add-ons
    • Wrike Resource
    • Wrike Proof
    • Wrike Lock
    • Write Publish
  • App, API access, and other integrations
  • Helpful E-book, webinars and blog posts
  • Extensive support

Cons:

  • Takes time to learn how to use

Pricing:

  • Free – $0/m (5 users)
  • Professional – $9.80/user/m (5-15 users)
  • Business – $24.80/user/m (5-200 users)
  • Marketers – contact for pricing (5-unlimited users)
  • Enterprise – contact for pricing (5-unlimited users)

106 More Project Management Tools

Some of these may be right for you, even if they weren't our personal favorite.

After laboring through this enormous list (it’s not even all of them!) we did pick our absolute favorites, but that doesn’t mean that these others don’t have their own value.

You or your expert consultant will have to decide which one is the perfect match for your business.

Here’s the rest:

10,000ft

Overall, 10,000ft seems like a helpful resource for small businesses who may have never used a project management tool before and are looking to take a step in the right direction. For larger companies who have used other tools in the past, they might need a more complex and advanced tool.

10,000ft is a high-level project management software built for modern teams. They provide your organization with the clarity and insight it needs to look ahead, avoid pitfalls and plan for growth.

Features:

  • Resource management and planning, team scheduling and forecasting staffing needs
  • Flexible project planning, scheduling and forecasting tools to keep team aligned
  • Time Tracking tools including timesheets, budget, expenses and mobile capabilities
  • Robust reporting, utilization reporting, visual dashboards and custom reports

Pros:

  • Time tracking feature lets you set time estimates for projects and tasks and the ability to track time through mobile
  • Effective for managing day-to-day project workflows
  • Helpful to show if a staff member or entire company workload is too low or high
  • User-friendly interface and layout

Cons:

  • Not as detailed or complex as other tools
  • Overall has limited features

Pricing:

  • Basic – $1,200/yr or $150/m
  • Pro – $2,400/yr or $250/m
  • Enterprise – Contact
  • Pilot – $1,500 (90-day guided program)

Act-On

Lots of unique social, website and email automation features, but not a true project management platform. If you use this would still need another PM tool for tracking time, deadlines and tasks. Also pretty pricey and you have to pay extra for additional support.

Act-On enables marketers to make sense of all the digital breadcrumbs. With Act-On, you’ll be able to better track, score, measure, connect, learn and adapt your marketing efforts to individual buyer journeys.

Features:

  • Inbound marketing – easy landing pages along with social and website activity
  • Outbound marketing – automated nurture and scoring templates, segmentation and CRM data analysis
  • Sales effectiveness – identify hot prospects, lead engagement and follow-ups, targeted account selling
  • Marketing ROI – in-app analytics, data access and content sharing templates

Pros:

  • Lots of social, SEO, website and email analytical tools and features that make it so you don’t have to check a million other places
  • Useful email and sales automation features
  • Thorough platform integration ecosystem

Cons:

  • Expensive
  • Nothing about tracking time and assigning tasks or projects
  • Limited support access unless you pay for extra packages
  • Slow load times

Pricing:

  • Professional – $900/m (billed annually)
  • Enterprise – $2000/m (billed annually)
  • Fast-Track Onboarding available for $5,000
  • Silver support – included on all packages
  • Gold support – $6,000/yr
  • Platinum support – $15,000/yr

Active Collab

Simple, yet effective tool for basic project management. Good add-ons for billing and invoicing, all at a pretty affordable price.

ActiveCollab is a project management software that gives you complete control over your work.

Features:

  • Plan & Organize – know when all stages of a project are due and see all status updates
  • Communicate & Collaborate – get updates, share feedback and move forward with project items
  • Track & Monitor – focus on top priorities, set time estimates and predict the outcome of your projects
  • Get Paid – track billable hours, create invoices and send them out to clients

Pros:

  • Helps hold team accountable with flexible task assignment features and reporting
  • Unified time tracking and billing systems with various integrations
  • 3rd-party integrations
  • Been around for over 10 years

Cons:

  • Very simple and limited feature and sorting selection.
  • Not very flexible or customizable

Pricing:

  • $7/m per member (billed monthly)
    • Get paid bundle – $2.5/m per member
  • $7/m per member (billed annually)
    • Get paid bundle – $2/m per member

ADEACA

If you fit their target demographic, they will work very closely with you to best implement their software into your business. They have very extensive features and if you have the bandwidth and resources to work with a tool at this level, it should be an option to consider.

Through innovation and Microsoft technology, ADEACA helps help project-based companies become more agile and achieve better outcomes. They serve mid-market companies (100 to 3000 employees) that deliver goods and services to customers through projects. ADEACA helps you standardize and integrate your processes and data to bring you real-time insight and better collaboration so you can deliver more projects on time and within budget.

Features:

  • Solution Architecture – simplify project governance, standardize processes and integrate data, infrastructure installation, customization and configuration and time management
  • System Implementation – define project goals, timelines, deliverables, and team roles along with custom configuration and integration, testing and training and pushing products live
  • Change Management – project business automation, team building and training

Pros:

  • Eliminates guesswork and bias through data analysis and real-time data
  • Offer data migration from past systems
  • Various Microsoft integrations including Dynamics 360, Office, Azure and more

Cons:

  • Only for mid-size businesses
  • Lots of different features that might be overwhelming to some
  • Limited online reviews

Pricing:

  • $55 per user/month – Includes Microsoft Dynamics 365 Enterprise Cloud ERP – Minimum subscription is 250 users
  • Contact for additional pricing

Admation

Approval processes might seem overcomplicated, but that might be necessary for those who require the tool. They have carved out some specific niches that their product is recommended for.

Admation offers approval workflow & project management software for marketing teams and advertising agencies. It helps improve marketing & approval processes through innovative software solutions

Features:

  • Project management – document storage, task automation and team collaboration
  • Resource management – manage budgets, task management, time tracking and resource allocation
  • Online proofing and approval workflow – revision management, streamlined approval dashboard and levels, change display and collaboration
  • Marketing asset management – ad storage, brand asset storage, permission management, audit trail, accessibility and sorting

Pros:

  • Helpful for marketing teams, production teams, agencies, and legal teams
  • Thorough and flexible content approval and permission features

Cons:

  • Lots of steps for simple tasks that make it overcomplicated
  • Does not list any integrations
  • Reported interface bugs

Pricing:

  • Contact for pricing

Advantage

Very useful and specific for digital agencies by an agency themselves. Overall lots of very useful and necessary project management features.

Whether you’re a digital, marketing, full service or in-house agency, Advantage will help run your agency with real-time information. Advantage’s ad agency software is constantly updated with new and enhanced features to help your agency reach its optimum potential.

Features:

  • Mobile and web-based service workspace
  • Process management and project production – scheduling, timelines and Gantt charts
  • Collaboration – alerts, file sharing, creative proofing and chat
  • CRM – manage and track communications
  • Ad Agency Accounting – budgeting and forecasting, accounting, invoicing and billing, financial reporting
  • Media management – planning, buying, analytics, reporting and research

Pros:

  • Offer a lot of additional training, support and resources through their agency to help you move over to Advantage and set it up in the best way possible for your business.
  • Client collaboration portal feature
  • High-level executive dashboard – includes income and performance

Cons:

  • Not many reviews or feedback online
  • Lots of details and features, but they say “A Jack of all trades is a master of none” – not saying that is the case, but something to consider

Pricing:

  • Contact for pricing

Aha!

Two similar platforms with unique applications for products and marketers. Has some good basic project management features.

Product roadmap and marketing planning software. Roadmap and build products customers love. Launch breakthrough marketing campaigns.

Features:

  • Aha! for Product – roadmap and build products
    • Strategy, features and roadmaps
    • Analytics
  • Aha! for Marketing – launch marketing campaigns
    • Schedules, activities and reports
    • Reports

Pros:

  • Marketing and development Integrations
  • Rest API
  • Notebooks

Cons:

  • Messy reporting/exporting
  • Complicated interface

Pricing:

  • For both Product and Marketing:
    • Startup – contact for pricing
    • Premium – $59/user/m (billed annually)
      • $74/user/m (billed monthly)
    • Enterprise – $99/product owner or contributor/m (billed annually)
      • $124/user/m (billed monthly)
    • Enterprise+ – $149/product owner or contributor/m (billed annually)

airfocus

Good tool for prioritization where it has more features than most, but overall compared to most PM tools it is limited on its own. Would require other tools and integrations to be effective for bigger teams.

Use airfocus to prioritize your projects and features to build more effective roadmaps. Get everyone aligned and the right stuff done.

Features:

  • Project roadmap – Kanban board and Gantt charts
  • Project templates

Pros:

  • Integrations
  • Prioritization Wizard
  • Email and live chat support
  • Security

Cons:

  • Lacking overall features

Pricing:

  • Starter – $19/m (one user) (billed annualy)
  • Team – $39/user/m (billed annualy)

Align

Good PM tool for small and medium sized businesses. Have some cool feature of their own such as the one page strategy plan and eNPS, which are cool, but don’t seem too valuable to me.

Growth management software gets companies and their teams on the same page, so they stay focused on the things that matter.

Features:

  • Daily and weekly huddles for communication
  • Priority management
  • Project performance insights dashboard
  • White labeled reporting

Pros:

  • One page strategic plan – company goals and initiatives
  • Employee Net Promoter Score (eNPS) – employee satisfaction
  • Align Sandbox – fully developed and populated account

Cons:

  • No huddle sorting after they are uploaded

Pricing:

  • $10/user/m (billed annually)
  • $12/user/m (billed monthly)

Apollo

Good PM tool with time tracking, file storage and CRM components.

Prioritize tasks, organize projects, keep your team on the same page. Apollo is a reliable Project and Contact Management Software.

Features:

  • Project management – Gantt charts, templates, archiving, task lists, categorization, milestones
  • Contacts – storage, search, tagging, exporting, emails, tracking, messaging
  • Time tracking and billing
  • File management

Pros:

  • Image and PDF proofing
  • Calendar and email integrations
  • API/integrations

Cons:

Pricing:

  • Solo – $14/m
  • Basic – $23/m
  • Plus – $48/m
  • Premium – $98/m
  • Max – $148/m
  • Custom – contact for pricing

Archmule

Limited overall features compared to some of the more robust tools. Simple project management features. Good tool if you are new to the PM game and don’t have a lot to spend.

Archmule is a collaboration platform inspired by the way we live and work. From personal to business life, you can organise your work, collaborate with others in real-time and get connected with thousands of people in one network.

Features:

  • Public and private projects
  • High-level overview and workflow management
  • Task cards – files, deadlines, assignees, commenting, labeling
  • Calendar view

Pros:

  • Communication app integrations
  • API in pipeline
  • Can see other public project examples on site

Cons:

  • Limited features

Pricing:

  • Free – €0
  • Premium – €7/m (billed annually)
    • €9/m (billed monthly)

Avaza

Avaza offers very strong project management features. Mostly positive feedback online. Good for small to mid-sized companies looking for project management.

Stop juggling multiple apps, subscriptions & spreadsheets. Avaza is the seamless, productive platform teams use to collaborate on projects, schedule resources, track time, manage expenses & invoice customers.

Features:

  • Powerful task management – create, manage, tag and organize tasks, multiple view options and track progress
  • Team collaboration – discuss, collaborate and share
  • Team management – role-based security levels, time-based billing and customer collaboration
  • Integrated workflows – estimates to projects, tracking time and expenses, invoicing
  • Reporting – flexible billing and budgeting, task list reports

Pros:

  • Additional features – timesheets, invoicing, expenses and integrations
  • Smart email integration – turn emails into tasks
  • Automation – templates, calendar sync and recurring tasks
  • Strong and helpful customer support team

Cons:

  • Limited reporting features
  • Difficult to track historical data

Pricing:

  • Free – $0/m
  • Startup – $9.95/m
  • Basic – $19.95/m
  • Business – $39.95/m

Bearbook

Good tool. Not cluttered and messy. Has all the standard PM features with some additional ones on the way.

Software to simplify your business workflow.

Features:

  • Project management and team collaboration
  • Time tracking
  • Document and file storage
  • Invoicing and payments

Pros:

  • Additional accounting and CRM features. Payroll coming soon.
  • Client Portal
  • Mobile apps

Cons:

  • No API/integrations
  • Not much about user experience online

Pricing:

  • Basic – Free
  • Agency – $5/user/m
  • Enterprise – contact for pricing

BigTime

Much more than just a project management tool, but has all the key features you’d expect from one. Features that may sound complicated are very user-friendly.

Get time & expense tracking, WIP management, billing & invoicing, task & workflow management and more. All in a single integrated system designed to increase your profit margins.

Features:

  • Budgeting and task tracking
  • Gantt charts – timelines and deliverables
  • Review and approval workflow
  • Due dates and workflow management
  • Resource allocation and project staffing

Pros:

  • Extensive list of features that extends beyond PM tools
  • DCAA compliant timekeeping
  • Integration with some of the top CRM tools
  • Offer consulting services and product training
  • Cost per user goes down the more users you have

Cons:

  • Complicated terminology
  • Invoice limitations

Pricing:

  • Express – $5.95/m (billed annually)
  • Pro – $17/m (billed annually)
  • Premier – $28.90/m (billed annually)

Braid

Simple PM tool that integrates into G-Suite products. I actually think this can be pretty good for individual users and small teams. Would need more features to compare to most other project management tools though.

Braid lets you feel amazing more often by eliminating context switches, scattered information, and status reports. Braid is built into the tools you already use – Gmail, Google Calendar, and Slack – so you can stay focused on the task at hand instead of bouncing around from wikis to email to notebooks to whatever else to save and share your work.

Features:

  • Project workflow feed – tasks, team members, note storage, deadlines

Pros:

  • Built for marketing, consulting and PR firms
  • Calendar and email integration

Cons:

  • Still in beta testing
  • Limited to Gmail and Slack integrations

Pricing:

  • Free while they are in Beta testing
  • Individual – $29/m
  • Team – $99/m (5 team members)
  • Office – $950/m (50 team members)

Breeze

Decent tool with plan options for freelancers to large businesses, and everyone in between. Thorough service offerings and there is nothing they can’t do.

Breeze is a simple project management tool that teams use to plan, track and organize their work.

Features:

  • Boards, tasks, and lists – tagging and sorting features, files, custom fields, to do lists, progress
  • Time tracking, estimates, and budgets
  • Discussions and conversations – tagging, reactions, file sharing, email replies
  • Activity stream and notifications, email configuration, client sharing
  • Dashboard and reporting, mobile app, intregrations

Pros:

  • Task lists allow for custom fields and information
  • Very affordable for what you get

Cons:

  • Limited integrations
  • Reports don’t download to PDF

Pricing:

  • Freelancers – $29/m
  • Small Business – $59/m
  • Large Team – $129/m
  • Enterprise – $249/m

Brightpod

Not a bad tool, but I think they use a lot of big words to make it seem like more than it really is. For example, when I first saw the editorial calendar and mentions of social, I thought it was an actual social content scheduler and approval portal. That is not the case.

Web-based project management & time tracking software for digital marketing & creative teams. Takes the chaos out of marketing collaboration & planning.

Features:

  • Project Pods, tasks and task lists, templated workflows
  • Editorial Calendar, worklist prioritization, time tracking, insights and reporting, file storage and asset management

Pros:

  • Capture and track requests through email and other tool integration
  • SSL data security
  • Get one month free if you sign up for a yearly plan

Cons:

  • Pro plan does not offer time tracking
  • Limited CRM integrations. Nothing with invoicing and billing.

Pricing:

  • Professional – $29/m
  • Studio – $59/m
  • Agency – $99/m
  • Agency Plus – $199/m

Celoxis

Robust tool with all the key features that PM teams will need. For anything they don’t have, they offer integrations, API, and server access to make it a complete tool for teams of all sizes.

Streamline your Projects, People and Processes using the world’s most adopted project management solution.

Features:

  • Project request tracking and project planning
  • Resource management and utilization
  • Portfolio and KPI management, reporting and dashboards
  • Team and client collaboration – discussion, file storage, calendar

Pros:

  • Integrations/API
  • Project accounting feature
  • Time and expense tracking
  • Free client portals
  • Custom workflow apps
  • Mobile optimized, multi-lingual

Cons:

  • Costly for small teams
  • User-friendliness and responsiveness

Pricing:

  • Cloud
    • $25/user/m (min 5 users) (billed monthly)
    • $22.5/user/m (min 5 users) (billed annually)
    • $21.25/user/m (min 5 users) (billed 2 yearly)
  • On-Premise (server installation)
    • $450/user (min 5 users) (billed once)

Clarizen

As mentioned above, their website is very vague. There is a lot about how it can help your business be more efficient and productive, but not much on how exactly they can do that and what primary features they offer. Feels like they are hiding something…

Move your enterprise forward with Clarizen’s cloud-based project management software. With business agility, progress is clear. Designed to empower your project teams to deliver greater ROI on reduced timelines.

Features:

  • Configurable workflow, automated and repeatable processes
  • In-context collaboration and shared resources
  • Data analysis and reporting

Pros:

  • Timesheet reporting AI
  • Customer webinars
  • Customizable interface – fields, actions, pages, panels and objects
  • Unlimited projects
  • 24/7/365 phone support

Cons:

  • Website is very vague and not specific about actual platform functionality
  • No time tracking

Pricing:

  • Enterprise – request pricing
  • Unlimited – request pricing

Clinked

Great for white labeling and customization of documents and client portals. Has standard project management features with some of their own unique variations.

Clinked is a great project management tool for organising tasks, monitoring progress and achieving objectives within your business.

Features:

  • Event calendars, group notes, audit trails
  • Online document storage, sharing and editing and file management
  • Task management and activity streams

Pros:

  • Accounting solutions
  • White labeling
  • Virtual data room
  • Intranet software

Cons:

  • No integrations

Pricing:

  • Starter – $83/m (billed annually)
  • Collaboration – $209/m (billed annually)
  • Premium – $416/m (billed annually)
  • Enterprise – contact for pricing

Clubhouse

Creative naming structure – not just projects and tasks – which is not necessarily a bad thing. I think it’s unique, but may confuse some. Other than that, it’s a little limited compared to some of the more robust project management tools.

Project management platform for software development that brings everyone on every team together to build better products.

Features:

  • Stories – task, chore, feature builds, milestones, epics
  • Kanban boards
  • Tracking and reporting

Pros:

  • API developer access
  • Integrations
  • Blog resource

Cons:

  • Different verbiage/naming conventions

Pricing:

  • Small – $8.33/m (1-10 users)
  • Standard – $8.50/user/m (11+ users)
  • Enterprise – contact for pricing

Coda

This tool is good as a Wiki or for document management. It confuses me that it is so customizable, but seems very basic as well. They do have a lot of project management app templates that could be helpful. I’m just not sure who I can see using this.

Coda is a new doc that grows with your ideas. People have made Coda docs that do everything from launch products, to scale small businesses, to help them study for tests.

Features:

  • Documents
  • Database/spreadsheets

Pros:

  • Building blocks (buttons and packs) to create other project management tool features
  • Mobile app/view

Cons:

  • Complicated to understand and set up

Pricing:

  • Free for all

ConnectWise Manage

Very robust tool by ConnectWise, who has 5 other management products in their arsenal, so clearly they are doing something right. Best suited for experienced project management tool users as there is a lot of depth and through features.

Formerly known simply as ConnectWise, ConnectWise Manage is still the same business management solution 100,000+ technology solution providers rely on to run a tightly unified business. Now simplifying their software under one company means you have one team backing your business end-to-end, every step of your journey.

Features:

  • Error-proof ticketing, documentation, and clear communication
  • Powerful reporting and informative dashboards
  • Accurate invoicing and billing
  • Time tracking and projections
  • Resource scheduling and assignments

Pros:

  • Additional tools through ConnectWise
    • Automate – robust remote monitoring and management
    • Sell – professional quote and proposal automation
    • Control – lightning-fast secure remote control
    • Unite – Unified cloud billing and management
  • Meeting scheduler
  • Stopwatch time tracking
  • Ability to turn a new sales opportunity into an immediate project

Cons:

  • Complicated and limited reporting
  • Hard to get support help with complex issues

Pricing:

  • Basic
  • Standard
  • Premium

CoSchedule

Coschedule is very robust in that it does a lot more than just project management. For digital agencies or business doing their own marketing, this is a great tool to kill a few birds with one stone. Not overly complicated, but not too simple. Also not cheap.

Mission Control For Marketing Teams. Marketing is a multi-faceted, dynamic job. Your marketing platform should be too.

Features:

  • Kanban project dashboard – pinpoint workflow bottlenecks and manage projects from start to finish
  • Execute full-scale marketing campaigns in one place
  • Integrated discussion threads, custom and templated workflows, work and asset approvals

Pros:

  • Extra features outside of project management – social scheduling, email marketing and analytics
  • Top platform integrations

Cons:

  • Can get expensive for larger teams

Pricing:

  • Growth – $80/m (billed annually)
    • $89/m (billed monthly)
  • Professional – $400/m (billed annually)
  • Enterprise – $1,400/m (billed annually)

Craft

Best suited for product launches. Has all the basic project management features for small teams, but for larger teams who need something more detailed and feature-rich, this likely would not work.

Agile Product & Project Management Software. The single place for goal-driven teams to create products together.

Features:

  • Planning – agile product roadmap, goals, initiatives, status reports, scrums, sprints, Kanban, workflow
  • Discover – intuitive editor to define product stories
  • Learn – gain customer feedback

Pros:

  • Issue tracking

Cons:

  • Limited customizability and integrations

Pricing:

  • Develop – $8/user/m (billed annually)
    • $10/user/m (billed monthly)
  • Create – $16/user/m (billed annually)
    • $20/user/m (billed monthly)
  • Premium – contact for pricing

CrossConcept Continuum PSA

Lots of helpful features built based on proven experience with specific industries. I like how it combines components of a project management tool and CRM. Can’t really find anything bad about it.

CrossConcept Continuum PSA brings together your timesheets, expenses, sales pipeline, job budgets and forecasts, and resourcing. It gives you a real-time view of where your business is – and where to take it. Their customizable dashboards show you at a glance how all aspects of your business is progressing in real-time.

Features:

  • Time and expense tracking
  • Resource management
  • Billing and invoicing
  • Custom dashboards

Pros:

  • Industry specializations – Accounting, legal architecture, management consulting and marketing/creative firms
  • Additional customization, support, training and consulting services
  • CRM capabilities
  • Consultant team to help with onboarding and implementation

Cons:

  • Don’t see any reporting option

Pricing:

  • Base – $15/m
  • Professional – $25/m
  • Enterprise – $35/m
  • *Further discounts apply for quarterly and annual billing as well as tiered pricing – the more users, the bigger your discount.

DASH

Not a fan of this one. Seems to have a lot of pointless and unclear features.

DASH keeps you in control without the hassle of a schedule. You can manage tasks flexibly, track against goals and generate progress reports.

Features:

  • Manage project outputs
  • Various points of stakeholder contact
  • Agile task management

Pros:

  • Pre-built, customizable temples

Cons:

  • Site is terrible and turns me off to using this platform
    • Spacing is off, has limited visuals and feels like something is missing
  • Slow file load times

Pricing:

  • Free – $0/m
  • Premium – $24/m
  • Enterprise – contact for pricing

Demand Metric

They seem to be very heavily focused on their resources and training materials. Not saying that’s a bad thing, but also not sure how this translates to the functionality of their platform.

Demand Metric provides agile task management software and a marketing calendar.

Features:

  • Smart projects – templated plans
  • Marketing assessment – identify areas for improvement
  • Assign tasks, schedule work, add files, tags and comments

Pros:

  • Lots of pre-built templates, certifications, training courses, reports, webinars and how-to instructions
  • Microsoft Office integration
  • Direct service rep

Cons:

  • Website is overwhelming and it’s hard to figure out what they actually do

Pricing:

  • Free – $0/m
  • Pro – $97/m (billed monthly)
  • Pro+ – $970/yr (billed annually)
  • Team – $2970/yr (billed anually)

Easy Redmine 2018

This tool has a lot of extra plugins outside of the basic plan to do just about anything. Can be a little confusing and overwhelming, but they do have very extensive capabilities, but they seem to be able to handle projects and clients of any size. Better suited for large teams.

Easy Redmine 2018 is a complete and extensible Redmine upgrade. Combination of new mobile design with most wanted plugins & features will make your project management more enjoyable, improve communication, user experience and save your time. It is further extensible with plugins for Resources, Agile, Finances, CRM, Help Desk and others.

Features:

  • Resource, agile, project, time and finance management
  • Cloud server solutions

Pros:

  • B2B CRM
  • Help Desk with support, implementation assistance, webinars
  • Plugin generator and creator
  • More tools in upcoming pipeline
  • Integrations

Cons:

  • Very complex, hard to find right tools with so many options

Pricing:

  • Cloud
    • Small – $78/m (25 users) (billed annually)
    • Medium – $118/m (50 users) (billed annually)
    • Large – $238/m (100 users) (billed annually)
    • Enterprise – contact for pricing (100+ users)
  • Server
    • Small – $1,238 (25 users) (one-time payment)
    • Medium – $2,458 (50 users) (one-time payment)
    • Large – $4,938 (100 users) (one-time payment)
    • Enterprise – contact for pricing (100+ users)

Edraw Project

They have a lot of unique products, templates and diagrams for specific industries, but their model is a little confusing. Every add-on seems to have an added costs that will add up fast.

A professional Gantt Chart tool to schedule, manage, and track your projects in real-time. Easy, light and powerful.

Features:

  • Progress tracking – scope, budget, schedule, Gantt charts
  • Resource management – allocation, auto-calculation, cost prediction
  • Advanced reporting – summaries, sharing

Pros:

  • Lots of other Edraw products and templates
  • Drag and drop UI

Cons:

  • Confusing model, almost too many add-ons and products

Pricing:

  • Perpetual – $170
  • Lifetime – $245
  • Subscription – $99

Empire SUITE

Four different product options to choose from might be good for some, but overwhelming for others. For some it would make more sense to have them all in one. Doesn’t seem like an ideal project management tool, but great for time tracking, invoicing, and anything finance related.

Empire SUITE powers the inner workings of successful businesses, from managing employee expenses, hours, and time off to ensuring project managers have the resources they need to achieve their goals.

Features:

  • Four product options specific to your needs – TIME, EXPENSE, RESOURCE, TIME-OFF
  • Cloud access on multiple devices
  • Manage billing, project financials, PTO and accounting
  • Functional scalability

Pros:

  • Microsoft and Outlook integrations
  • Proven in accounting, IT, healthcare, consulting and professional services

Cons:

  • 4 different products might be confusing for some

Pricing:

  • Not listed on site

Favro

Has lots of unique project features and customization options, but it’s just another PM tool.

Favro is the planning and collaboration app for organizational flow. It helps organizations do what they excel at – making products and services that change the game. Fast.

Features:

  • Project planning – Kanban, Scrum, customization, timelines, tasks, managers, teams, checklists
  • Time and process tracking and reporting

Pros:

  • Integrations
  • Secure Cloud
  • Mobile apps

Cons:

  • Pricing is same if you have anywhere from 5-100 users
  • Functionality bugs

Pricing:

  • Standard
    • $34/m (billed annually) (5 users)
    • $68/m (billed annually) (10 users)
    • $170/m (billed annually) (25 users)
    • $340/m (billed annually) (50 users)
    • $680/m (billed annually) (100 users)
    • Contact for pricing (100+ users)
  • Enterprise
    • $63.75/m (billed annually) (5 users)
    • $127.5/m (billed annually) (10 users)
    • $318.75/m (billed annually) (25 users)
    • $637.5/m (billed annually) (50 users)
    • $1,2785/m (billed annually) (100 users)
    • Contact for pricing (100+ users)

FindNerd

Good for basic project management, time tracking and reporting. Nice that it is a completely free tool at this time.

Powerful project management tool with deep analytics.

Features:

  • Manage bugs, tasks and sprints
  • Team and project timeline planning
  • Collaboration
  • Analyze productivity, efficiency, availability and ROI

Pros:

  • Time and session tracking with screenshots
  • Invoicing and contract terms

Cons:

  • Not much feedback online
  • Site is a little sketchy

Pricing:

  • Free

Float

I like the customizability of this tool and it’s very good for scheduling out and assigning tasks. That said, all the custom features may be difficult to manage and hard to keep consistent across projects if that is your goal. Also a very affordable option for teams.

The visual team planner for agencies, studios, and firms. Plan projects in seconds. Make updates easily. See changes as they happen.

Features:

  • Project and resource scheduling
  • Custom sort, search and save
  • Reporting
  • Time off and overtime tracking

Pros:

  • Custom features and fields to compete with spreadsheets
  • Live schedule updates
  • Integrations to pull data from other project management tools and apps in the app store

Cons:

  • Complicated permissions and limitations
  • No time tracking feature

Pricing:

  • $5/user/m
    • Pay yearly for 15% off

Flock

Overall standard PM tool with a few extra features. Virtual meetings with video and audio calls is very unique for project management tools. It’s also unique that you can build your own apps through the Flock API. This is huge for companies that need more customization. They also seem to always be adding new features and tools of their own.

Flock organizes all your conversations, productivity tools and apps in one place.

Features:

  • Access to messages, files, and links, no matter who shared them or when
  • Project collaboration – shared to-dos, polls, note sharing, streamlined channels and workflow, code sharing
  • External Integrations – build custom apps via Flock API

Pros:

  • Specialized use for engineering, sales, marketing, product, HR and customer support
  • Virtual meetings with video and audio calls, company directory access
  • Manage mailing list
  • Convert discussions into tasks

Cons:

  • Difficult onboarding
  • Still requires use of other tools

Pricing:

  • Free – $0
  • Pro – $4.5/user/m (billed annually)
    • $6/user/m (billed monthly)
  • Enterprise – contact for pricing

Flow

Does everything you’d expect from a project management tool. Reviews say a lot about negative app experiences, and desktop user-friendliness.

Online project management for teams. Flow is beautiful, flexible project and task management software for teams

Features:

  • Project management – projects, tasks, timelines
  • Task tracking – list, cards, calendar
  • Resource management – workload
  • Team collaboration – notifications, comments, groups

Pros:

  • Integrations and API
  • Apps
  • Support team and customer success reps

Cons:

  • Application functionality
  • Messy interface

Pricing:

  • Flow – $4.79/user/m (billed annually)
    • $5.99/user/m (billed monthly)
  • Flow Pro – $7.99/user/m (billed annually)
    • $9.99/user/m (billed monthly)

Forecast

Another standard project management tool. No features that really makes it stand out over any others. There reporting and analysis features seems useful, but not very customizable. Mostly positive reviews online.

Powered by AI, Forecast is supporting your work process with a complete Project & Resource Management platform. Connect your work, fill your pipeline, & meet your deadlines.

Features:

  • Resource management – scheduling, team and client overview/collaboration, permissions, project oversight and task management
  • Budgeting and finances – flexible, expense reporting and risk analysis
  • Insights and reporting – templated reports

Pros:

  • Holiday calendar included
  • Agile software development
  • Built-in timer and manual time entry

Cons:

  • Limited custom reports

Pricing:

  • Professional – $19/user/m (billed annually)
    • $24/user/m (billed monthly)
  • Enterprise – contact for pricing

Freedcamp

Robust tool with lots of bonus features including whitelabeling, CRM and customizations. Very affordable pricing.

Freedcamp offers everything your team needs to successfully complete any project.

Features:

  • Projects and tasks – lists, Kanban, Gantt charts
  • Planning and collaboration – calendar, discussions, milestones, bug tracker, time tracking
  • Invoicing, CRM, file storage

Pros:

  • Wiki documentation
  • Mobile apps
  • Integrations, API
  • White labeling

Cons:

  • Learning curve
  • Calendar functionality

Pricing:

  • Free – $0
  • Minimalist – $1.49/user/m (billed annually)
  • Freelancer – $3.49/user/m (billed annually)
  • Business – $7.49/user/m (billed annually)
  • Enterprise – $16.99/user/m (billed annually)

FunctionFox

In-house option is more expensive, but per user it’s not too bad. I also really like how this version has a ticketing system which I have not seen from many standard PM tools. Probably a good tool for smaller teams.

Timesheet and project management software for creative professionals. FunctionFox builds simple, intuitive, and powerful tools that makes time-tracking effortless, administrative process quick and painless and workflow trouble-free.

Features:

  • Projects section that includes reports, tasks and personnel
  • Upgraded version tracks internal/external communications and factors in time estimates and budgets
  • Top version offers ticketing and request forms

Pros:

  • Helps streamline internal processes
  • Allows an unlimited number of clients and projects
  • High-level CEO view

Cons:

  • Classic version is very simple – need to pay more to get all features, which still lack some functionality

Pricing:

  • Classic – $5/user/m
    • $35/m for 1st user
  • Premier – $10/user/m
    • $50/m for 1st user
  • In-House – $15/user/m
    • $100/m for 1st user

GanttPRO

Limited features outside of planning and team engagement. Not a complete PM tool and you will likely need other tools/integrations. Can see value for individual users.

Keep your planning simple, team members – engaged, clients – in the loop!

Features:

  • Collaboration – comments, attachments, and notifications
  • Keep all resources balanced and engaged
  • Standard project templates

Pros:

  • Strong interactive Gantt charts (hence the name)
  • Quick and easy to learn to use

Cons:

  • Limited overall features

Pricing:

  • Individual – $15/user/m (billed annually – one user only)
  • Team –
    • $7.90/user/m (billed annually – 5 users)
    • $6.90/user/m (billed annually – 10 users)
    • $5.90/user/m (billed annually – 15 users)

GetBusy

I like their website, they’ve taken a different approach to displaying and communicating what they do to stand out from many of the other tools who say and do the same thing, but they might be a little late to the game. It is still in beta testing so they do not have any full paid versions available yet. Good for a team looking to experiment and save money.

A better way to email, delegate tasks, schedule meetings & prioritise jobs: GetBusy focuses your work around your relationships.

Features:

  • Smart lists and tasks, productivity organization
  • Team and client chat
  • Modern email, meeting scheduler, and follow up reminders
  • Cloud file storage and safe transfers/security

Pros:

  • Client chat
  • Secure data and file storage

Cons:

  • Still in beta testing

Pricing:

  • Basecamp – Free forever
  • Ascend – currently in free Beta
  • Summit – currently in free Beta
  • Conquer – Enterprise, contact for pricing

Harvest

Very good for time tracking, but requires integrations to other tools. Not an all in one solution for your project management needs. Many tools are starting to have their own native time trackers, but many businesses will want just time tracking and not full on PM support.

Easy, intuitive timers that just work, wherever work takes you.

Features:

  • Track time, expenses, invoices, billing and payments
  • Integrations into many project management tools
  • Forecast integration to plan ahead

Pros:

  • Gives you a high-level view of how much everyone on your team is working, when they’re working, and what they’re working on
  • Manage project progress factoring in budgets and profitability
  • Been in business since ‘06 and are very well trusted in the industry

Cons:

  • Very limited outside of time tracking

Pricing:

  • Free – $0 (1 person, 2 projects)
  • Solo – $12/m (billed monthly) (1 person, unlimited projects)
    • $10.80/m (billed annually)
  • Team – $12/user/m (billed monthly) (2+ people, unlimited projects)
    • $10.80/m (billed annually)

Hitask

All the bells and whistles of a solid project management tool.

Task Management Made Delightfully Simple. With Hitask you will complete projects faster and with less overhead.

Features:

  • Projects, tasks, events
  • Document storage
  • Time tracking
  • Chat
  • Reporting

Pros:

  • Apps and Integrations
  • Multi-lingual

Cons:

  • Slow load times

Pricing:

  • Team – Free (5 users)
  • Team Business – $5/user/m
  • Team Enterprise – $20/user/m

Hub Planner

Smart group feature is good for agile teams that are constantly changing. Don’t like how you don’t get all features unless you upgrade. Other than that they are a pretty standard PM tool.

Team resource management, scheduling and time tracking tool.

Features:

  • Resource management – availability, utilization and scheduling
  • Integrated time tracking and approvals
  • Team analytics and dynamic reporting
  • Budgeting, phase planning and milestones
  • Vacation, leave, and pto management

Pros:

  • Approval workflow options, custom fields, and smart groups
  • API Access

Cons:

  • Need premium version for features and extensions require an extra fee

Pricing:

  • Plug & Play – $7/resource/m
  • Premium – $18/resource/m
  • Enterprise – contact for pricing

Hygger

Offer case specific uses of their tool which can be helpful for companies looking. Has some unique views and features such as swimlanes, WIP limits, value/effort matrix and RICE/ICE prioritization. Seems to be easy to use and functional.

Easy project management tool that your team will love. Succeed with your next project by setting up priorities and streamlining your workflow

Features:

  • Project management – timelines, tables, Kanban boards, spring boards, swimlanes, WIP limits, value/effort matrix, scoring, RICE/ICE prioritization
  • Inbox, commenting, replies,
  • Time tracking

Pros:

  • Set WIP limits to reduce multitasking and task switching, and provide predictable project delivery.
  • API customization
  • IOS and Android apps
  • Integrations

Cons:

  • No reporting feature

Pricing:

  • Free – $0
  • Standard – $7/user/m (billed annually)
    • $9/user/m (billed monthly)
  • Enterprise – $14/user/m (billed annually)
    • $18/user/m (billed monthly)

IC Project

Basic project management tool with a nice CRM add-on. Affordable for the number of users you get. Positive online reviews.

The all-in-one product manager’s suite.

Features:

  • Project management and tasks
  • Calendar
  • Monitoring and control
  • Resource management

Pros:

  • Kanban cards
  • CRM
  • Messenger

Cons:

  • Can’t think of any negatives

Pricing:

  • Startup – Free
  • Small – 49€/m (10 users)
  • Medium – 99€/m (50 users)
  • Full – contact us

iMeet Central

This tool has moodboards that are unique and not something I have seen from other platforms.

Collaboration tool that help marketers, creative agencies and enterprise businesses manage files, collaborate on projects and connect teams.

Features:

  • Organize and centralize – central area for files, communications, projects and meetings
  • Plan and manage – project management, document management, search
  • Share and collaborate – discussions, file sharing, web conferencing, calendar scheduling
  • Track and report – dashboards, charts, audit trails
  • Secure and relax – secure infrastructure, support, easy to implement

Pros:

  • Native web conference feature
  • Moodboards – create and share inspiration boads
  • Automate and streamline capabilties – workflow assignments, review and approval settings, online databases

Cons:

  • Buggy

Pricing:

  • Marketers and agencies – $45/user/m
  • Enterprise – $25/user/m

Infinity

Since they haven’t actually launched and their isn’t much online, it’s hard to judge. I like how it will have a CRM feature, but seems pretty standard outside of that.

Infinity is an all-in-one productivity platform that lets you organize everything in one place.

Features:

  • Organize and track tasks, documents, and events

Pros:

  • CRM feature

Cons:

  • Still in testing – has not officially launched

Pricing:

  • N/A

Intervals

Just another project management tool. I like how all plans offer unlimited users, but you need to upgrade for more projects.

Intervals features the perfect blend of time tracking, task management, and reporting tools for managing your work, and your business, toward success.

Features:

  • Project management, time tracking, task management
  • Reporting, invoicing, API
  • Document storage and CSS personalization

Pros:

  • Unique Predict, Track, and Learn approach to project management
  • All plans have unlimited users, affordable for large and small teams
  • Available in various languages

Cons:

  • Low online rating scores
  • Project limits with subscriptions

Pricing:

  • Unlimited – $299/m
  • Premium – $159/m
  • Not So Basic – $99/m
  • Basic – $59/m

KeyedIn Projects

Good tool with project management, PSA, and ERP features. Don’t like that pricing cannot be found anywhere on website. Very advanced, probably better for large corporations where there are teams who have previous PM experience.

KeyedIn Projects Improves Project Selection, Resource Deployment and Project Profitability.

Features:

  • Project portfolio management – performance, usage, informed decision making, reporting
  • PSA – utilization, profitability, budgeting
  • Manage – deliverables, financials, work and collaboration

Pros:

  • Project management, PSA, and ERP features
  • Custom configurations
  • New feature roadmap
  • Tools based on business function, role and industry

Cons:

  • Could not finding pricing on website
  • Better for financial/service firms compared to creative teams
  • Customer support could be improved

Pricing:

  • Could not finding pricing on website

Leantime

Standard project management tool, but missing the integrations, apps and other features to put it in the conversation with other stronger tools.

Save crucial time and streamline your projects. With Leantime, they’ve set you up with everything you need to get started – simply add your tasks and get to work!

Features:

  • Execution – task and timesheet management, Kanban boards
  • Roadmap planning and retrospective tracking
  • Idea boards, validation and research
  • Calendars and file management

Pros:

  • Client and user role selection
  • Plans for startups, consultants and product teams

Cons:

  • No mobile app or chat

Pricing:

  • Startup – $5/user/m
  • Emerging – $10/user/m
  • Enterprise – contact for pricing

LiquidPlanner

Smart scheduler features seems like AI for high level project management which is unique. Other than that, it’s got all the bells and whistles of most other platforms.

LiquidPlanner eliminates outdated plans, missed deadlines, and surprises so your team can get more done. Dynamic project management software designed to help teams thrive in competitive industries.

Features:

  • Resource management – resource workload reports
  • Cross-project visibility – dynamic trend reports, task data, workspace search
  • Contextual collaboration – mentions, tags, file storage
  • Integrated time tracking and budgeting

Pros:

  • Smart schedules – adapts to changes in resources and priorities
  • Advanced analytics – performance, profit, resources, trends
  • API access and integrations

Cons:

  • Expensive
  • Learning curve
  • Dated interface

Pricing:

  • Professional – $45/user/m (5 user minimum) (billed annually)
  • Enterprise – $69/user/m (5 user minimum) (billed annually)

MeisterTask

Nice tool for small teams who have never used a project management tool before, but if you’re looking for something more advance, this tool leaves much to be desired.

The most intuitive project and task management tool on the web.

Features:

  • Create projects, add team members, assign tasks, follow progress
  • Custom status dashboards
  • Activity stream and commenting

Pros:

  • MindMeister add on – online mind mapping application to visualize and share ideas over the cloud
  • Integrations and automations
  • No ticketing system or recurring tasks (unless you upgrade)

Cons:

  • One activity per member – can’t assign to multiple
  • Limited features

Pricing:

  • Basic – Free
  • Pro – $8.25/user/m
  • Business – $20.75/user/m
  • Enterprise – contact for pricing

Merlin Project 5 (Project Wizards)

Some unique chart features such as the org chart and mind map. Don’t like how all the extra features have a cost and it’s only for mac software.

The next generation of Merlin Project is here. With kanban boards, groupings, resource pool & much more we define with this version again the standard for project management software on the Mac.

Features:

  • Work breakdown – activities and milestones, scheduling and costs, project library
  • Net plan – the schedule, mind map, org chart
  • Utilization – resource pool, staff availabilities
  • Reporting – modular design, diagrams

Pros:

  • New Kanban board view
  • Internal add-ons
    • Go – app
    • Express – simplified version for less complex teams
    • Server – file storage/sync

Cons:

  • Very expensive per user
  • Additional costs for add-ons
  • Only for macOS

Pricing:

  • $149/user/year
  • $1,415.50/year – 10 users
  • Volume discounts – contact for pricing

Microsoft Project

If you are familiar and comfortable with Microsoft tools, then Microsoft Project makes sense to at least test out. If you’re not well versed in Microsoft, then it might make more sense to use a tool with it’s own unique built in capabilities. Might be overly complicated for basic project managers.

Streamline project, resource, and portfolio management with Microsoft Project to help you keep track of projects successfully.

Features:

  • Project management – templates and scheduling tools
  • Portfolio management – initiative prioritization and business objectives, advanced analytics (Power BI integration)
  • Resource management – use, collaboration, time management, executive oversight

Pros:

  • Agile features – Scrum, Kanban, custom workflows
  • Powered by Microsoft

Cons:

  • Online version not as powerful as desktop
  • Complex if you don’t understand Microsoft

Pricing:

  • Essentials – $7/user/m
  • Professional – $30/user/m
  • Standard – $620 (one time purchase)

neatCal

Strong calendar tool with email integrations and features. Sort of combines features from your email and basic project management tools. I can see this being helpful for an individual, but not sure if it would work for large team oversight.

User friendly applications to organize your life, team and business better.

Features:

  • Views – day, week, month, year, custom and agenda
  • Calendar sync and timeline management
  • Other calendar features – Sharing, custom fields, team calendars, reminders, RSVP, attachments, conversations, recurring, embedding

Pros:

  • Contact storage

Cons:

  • Limited features, not a complete PM tool

Pricing:

  • Free – $0/m (1 user)
  • Solo – $3.90/m (1 user)
  • Pro – 7.90/m (5 users)
  • Premium – $16.90/m (10 users)

Netsuite OpenAir (Oracle)

Powerful tool with lots of additional assets that make it even stronger including training, partnership opportunities, industry specific tools, and solutions.

Cloud-based Professional Services Automation tool to manage service businesses.

Features:

  • Time and expense tracking, invoicing
  • Project and resource management
  • High-level and day-to-day reporting/dashboard

Pros:

  • OpenAirCONNECT – integrations to enterprise applications
  • Strong support services
  • Countless additionial NetSuite products and solutions

Cons:

  • Not very customizable, but has a strong infrastructure
  • Difficult report navigation

Pricing:

  • Contact for all pricing

Nifty

Solid tool with mostly positive feedback online. Has some feature limitations compared to some of the larger tools, but would be a good choice for smaller teams who don’t need a million extra and custom features.

Manage projects, collaborate with your team, and automate your progress reporting.

Features:

  • Team workspace – central communication, collaboration and task coordination
  • Project management – team workload and milestone oversight, roadmaps and progress
  • Client collaboration – interactive planning, approvals and automated reporting

Pros:

  • Document management, editing and storage
  • Not overwhelming with features
  • Apps and integrations

Cons:

  • No custom API editing access
  • Document load times and functionality

Pricing:

  • Basic – Free forever
  • Standard – $8/user/m (billed annually)
    • 10/user/m (billed monthly)
  • Enterprise – contact for pricing

nTask

Basic PM tool used for students, professionals and executives. Nothing too special that makes it stand out from others. Good affordable tool for first time users and teams.

nTask is the smart task management platform that’s built around your needs, and it’s free.

Features:

  • Gantt charts, multiple board views, task commenting
  • Meeting management, time tracking
  • Risk and issues reporting and notifications

Pros:

  • Project cloning
  • Powerful search features
  • Very affordable

Cons:

  • Limited feature selection and customization
  • No many online reviews

Pricing:

  • Free – $0
  • Pro – $2.99/user/month
  • Enterprise – contact for pricing

Office Timeline + Pincello

This is definitely unique and not really a true project management tool, but it allows you to create timelines, roadmaps, and projects plans in PowerPoint, either on the desktop software or online. This is more for presentation purposes rather than actual project management and oversight.

Timeline maker software for business presentations. Office Timeline and Pincello easily produce impressive, familiar graphics that expensive and complex project tools cannot. With the timeline builders’ simple and intuitive interfaces, you will create professional-looking project visuals almost instantly.

Features:

  • Project timeline creator for presentations
  • Product/software development, roadmaps, conference planning, and more templates

Pros:

  • Native powerpoint and web

Cons:

  • Not an actual PM tool. Just for visual presentations/strategy

Pricing:

  • Office Timeline – $59/yr
  • Pincello – $59/yr

OpenProject

On the surface this seems like a good tool, but many recent reviews online report bugs and a lack of help with onboarding and setup.

Open source, collaborative project management software.

Features:

  • Project management and scheduling – Kanban, agile, and scrum
  • Product roadmap and release planning
  • Task management and team collaboration
  • Time tracking, reporting, budgeting

Pros:

  • Bug tracking
  • Wiki

Cons:

  • Limited integrations
  • Reported bugs and functionality issues
  • Poor training and onboarding

Pricing:

  • Community – Free
  • Cloud – €4.95/m (min 5 users)
  • Enterprise – €5.95/m (min 5 users)

Orcaso

Has some standard features but nothing too special about this one compared to others. Good pricing for $2 you get unlimited team members and projects, just limited features.

Manage all your projects, product development, and marketing campaigns in one place.

Features:

  • Project and task planning
  • Secure file storage
  • Reporting

Pros:

  • Sack view and Medals of honor
  • Server deployment with Enterpise version and customization

Cons:

  • No option for note keeping/Wiki
  • High-level task view

Pricing:

  • Endure – $2/m
  • Grow – $49/m
  • Enterprise – contact for pricing

Outplanr

A decent tool with some limitations. Could benefit from adding for features, integrations and pricing models.

Turn to-do lists into daily work plans. Collaborate on projects and tasks with your team.

Features:

  • Project and resource management
  • Budgeting, workloads and time tracking
  • Project progress reporting

Pros:

  • Desktop, Android, iPhone, and mobile responsive access
  • Integrations

Cons:

  • No different plans or free version
  • Missing lots of features and options
  • No subtask assignments or @ mentions

Pricing:

  • $5/user/m (min 3 users)

Oxibase

I wouldn’t trust this platform. Their pricing page doesn’t work, and there are no reviews online.

Customer relationship and project management software. Accelerate sales, build relationships and deliver projects.

Features:

  • Project management – team and task tracking
  • Invoicing, estimates, proposals, contracts, expenses, payments
  • Reporting

Pros:

  • Lead tracking (CRM)
  • Support ticket systems
  • Customer surveys

Cons:

  • Can’t view pricing
  • No online reviews
  • Sloppy website errors

Pricing:

  • Page not available on website

Outplanr

A decent tool with some limitations. Could benefit from adding for features, integrations and pricing models.

Turn to-do lists into daily work plans. Collaborate on projects and tasks with your team.

Features:

  • Project and resource management
  • Budgeting, workloads and time tracking
  • Project progress reporting

Pros:

  • Desktop, Android, iPhone, and mobile responsive access
  • Integrations

Cons:

  • No different plans or free version
  • Missing lots of features and options
  • No subtask assignments or @ mentions

Pricing:

  • $5/user/m (min 3 users)

PivotalTracker

Good agile project management tool, but missing a few key features compared to some others. They have a number of integrations and offer API access, but users have reported that it’s not as custom as it seems.

Proven project management for successful teams. With a shared view of team priorities, a process that fosters collaboration, and dynamic tools to analyze progress, your team will deliver more frequently and consistently.

Features:

  • Project story tracking and prioritization
  • Workspaces and automatic planning
  • Reporting and analytics

Pros:

  • Integrations
  • REST API access
  • Offer free plans for schools, non-profits and public projects

Cons:

  • Could improve intuitiveness
  • No time tracking

Pricing:

  • Free – Teams of 3
  • Startup
    • $12.50/m (billed annually – 5 users)
    • $29.17/m (billed annually – 10 users)
  • Pro
    • $62.50/m (billed annually – 15 users)
    • $125.00/m (billed annually – 25 users)
    • $250.00/m (billed annually – 50 users)
  • Enterprise – contact for pricing

Plan

Good for individuals and perhaps small teams. I like how they have an education plan with curriculum integration, I think this is a cool way to incorporate a productivity tool with schools and students.

Part calendar, part project-manager, Plan automates work life so you and your team can work less and do more.

Features:

  • Agenda and calendar views, work timeline and team feed

Pros:

  • Easy Google and Outlook integrations
  • Education plan

Cons:

  • Limited features

Pricing:

  • Individual
    • Individual – Free
    • Personal – $4/user/m
  • Teams
    • Individual – Free
    • Personal – $6.67/user/m (5+ users)
  • Plan for Education – contact for pricing
  • Plan for Enterprise – contact for pricing

Planview Project Place

Very powerful PM tool with all the features teams of all sizes will need. I like how they have one pricing structure and are transparent about what they do. They have worked hard to check all the boxes on this tool.

By combining online team collaboration tools with powerful project management software, Projectplace provides everything you and your dispersed team needs to manage group projects and complete daily tasks.

Features:

  • Interactive dashboards and custom reports
  • Projects, Kanban boards, Gantt charts and roadmaps
  • Workload management
  • Time tracking
  • Communication tools

Pros:

  • Multiple other products and solutions in the Planview suite
  • Cloud-based
  • Military grade security
  • Multilingual
  • Support
  • Apps/Integrations

Cons:

  • Cluttered interface
  • Poor intuitiveness

Pricing:

  • $29/user/m (unlimited projects/team members)

Plutio

I like how their website has a feature roadmap that shows their progress on certain updates and reported issues. They are mostly just another project management, time keeping, and invoicing tool, with added CRM capabilities.

Plutio brings everything you need from projects and tasks to proposals and invoices into one intuitive and deeply customizable platform. So you don’t have juggle between apps and pay multiple subscriptions anymore.

Features:

  • Manage projects and tasks
  • Time tracking and timesheets
  • White-labeled and custom invoicing, proposals, contracts and other documents

Pros:

  • Built in CRM
  • Client portal
  • 25 languages

Cons:

  • Extra charge for white-labeling of documents
  • Buggy

Pricing:

  • Solo – $15/m
  • Studio – $20/m
  • Team – $30/m

Podio

Very affordable for teams of all sizes. Seem to have a strong support team and resources.

The customisable work management solution leaders trust and employees love working on.

Features:

  • Project dashboard views
  • Reporting tools
  • File sharing, task management
  • Mobile apps, API access, extensions, feature index

Pros:

  • Project and sales content, context, and conversations all in one place
  • File sharing integrations
  • Human support

Cons:

  • No email integration
  • Not very visual
  • Reports are limited

Pricing:

  • Free – $0/m (up to 5 employees) (billed monthly)
    • Free – $0/m (up to 5 employees) (billed annually)
  • Basic – $9/m (billed monthly)
    • Basic – $7.20/m (billed annually)
  • Plus – $14/m (billed monthly)
    • Plus – $11.20/m (billed annually)
  • Premium – $24/m (billed monthly)
    • Premium – $19.20/m (billed annually)

ProductPlan

Ideal use for product launches. Very visual. Expensive per user.

ProductPlan is the easiest way to plan, visualize, and communicate your product strategy.

Features:

  • Roadmaps – import data, team sharing, initiative prioritization, relationship connections
  • Communication and sharing
  • View and feature customization

Pros:

  • Parking lot – future planning
  • Phone, email, and chat support
  • Integrations

Cons:

  • No time tracking, missing other PM features
  • Expensive per user

Pricing:

  • Business Plan
    • $39/editor/m (billed annually)
    • $49/editor/m (billed monthly)
  • Enterprise Plan
    • Contact for pricing

Project Insight

They have their 3 pricing models. Teams and business are standard, and enterprise breaks down even further into industry specific formats. They offer consulting services as well.

Whether starting with a few features or creating a centralized hub for your enterprise, Project Insight fits any team and project size.

Features:

  • Project management – templates, scheduling, dashboards, issue tracking, collaboration, approvals
  • Custom reporting
  • Time and expenses
  • Resource management

Pros:

  • They produce podcasts, webinars, and blogs
  • Numerous custom and integration options

Cons:

  • Difficult to export data
  • Expensive per user

Pricing:

  • Team – free
  • Business – $45/power user/m
    • 5 power user minimum
    • Each regular team member is $20
  • Enterprise – $65/power user/m
    • 5 power user minimum
    • Each regular team member is $30

ProjectManager.com

Basic PM tool features with add-ons to create your own ideal tool. Still requires other tools and integrations. Fair pricing with users included in all packages.

Online PM tool to plan, budget, schedule, execute, and report.

Features:

  • Real-time dashboards, online project plans, task management, workload management
  • Reporting
  • Timesheets and time tracking

Pros:

  • Accessible on desktop, tablet, and mobile devices
  • Email, software, and app integrations and API access

Cons:

  • Lots of recent negative reviews online
  • Dated look and feel

Pricing:

  • Personal – $15/user/m (includes 5 users)
  • Team – $20/user/m (includes 10 users)
  • Business – $25/user/m (includes 15 users)

Projector PSA

Likely not a good tool for small teams as they have high minimum subscription requirements. Modular system with lots of add-ons from their own in-house technology.

From initial planning, project management, and resource scheduling to time and expense tracking, budget management, and invoicing, Projector has consistently delivered bottom-line improvements for professional services firms across the globe.

Features:

  • Plan, track and deliver tasks and projects
  • Flexible and detailed budgeting

Pros:

  • Project management integration with Projector Accounting, Resource Scheduling, and Analytics functionality

Cons:

  • Expensive and high minimum users
  • User limitations
  • Integrations outside of Projector tools

Pricing:

  • Team – $15/user/m (minimum $400/m)
  • Professional – $25/user/m (minimum $500/m)
  • Enterprise – $30/user/m (minimum $2,500/m)

Quip

Very limited tool and requires numerous other integrations to be considered a project management tool.

Quip is a simple, flexible team project management tool. Where other task management systems can feel overbearing and sometimes overly structured, Quip lets you take back your task management. For everything from your personal to-do list, to the project milestone list, to the team weekly priority list, to your launch checklist, Quip lets you organize your task list how you want.

Features:

  • Combines documents, spreadsheets, chat, and slides

Pros:

  • Salesforce and other integrations
  • New slides feature

Cons:

  • Very limited features and capabilities

Pricing:

  • $30/m for team of 5 (billed annually)
    • $10/m for each additional person
  • $30/m for team of 5 (billed monthly)
    • $12/m for each additional person
  • Enterprise – $25/user/m

Ravetree

Unique pricing structure compared to other platforms in that they allow quarterly plans. Good list of features including CRM and client portal.

Ravetree empowers teams to deliver work faster, be more informed, and spend less time searching for information.

Features:

  • Project management – filters, budgets, kanban/scrum boards, custom workflows, file storage
  • Resource Planning – utilization and allocation
  • Time & Expense – timesheets, timers, invoicing
  • Reporting

Pros:

  • All plans come with free setup, training, and support
  • CRM – referral tracking, link to projects, history tracking, email integration
  • Client portal

Cons:

  • Expensive per user
  • Home dashboard can be improved
  • Bugs

Pricing:

  • Monthly – $39/user/m
  • Quarterly – $34/user/m
  • Yearly – $29/m

Replicon TimeCost

Lots of features and add-ons all through Replicon themselves. Probably too much for small teams. Very advanced tool.

Reduce project delays and improve cost allocations with a unified project costing solution. Get complete real-time visibility into project status, improve resource utilization and deliver projects on time and within budget.

Features:

  • Simplified project delivery and robust project management
  • Configurable time tracking – flexible timesheets and approval workflows
  • Simplified cost allocations – project costing, streamlined chargebacks
  • Enhanced resource management – resource visibility, optimized utilization, allocation, forecasting, reporting

Pros:

  • Integrations
  • Numerous other Replicon product add-ons
  • Expense and PTO tracking
  • Mobile

Cons:

  • Very complex

Pricing:

  • Plus – contact for pricing
  • Premier – contact for pricing

Roadmap

Seems like a solid tool, but could not find any reviews or feedback online. I like how they have an extensive video training library. Has most of the standard project management tool features. Does not have any chat/communication feature.

View tasks across your portfolio of projects. Get granular detail with on-the-fly pivot tables, broken down by project, resources, and due dates. Create up-to-date snapshots of your projects and people, shared with colleagues and customers. See the big picture and how to “get to Friday.” Roadmap gives you the flexibility and the details.

Features:

  • Resource management – scheduling and capacity,
  • Project planning – sprints, waterfalls, resourcing, deadline tracking, Gantt charts, dashboards
  • Forecasting and reporting, goal visualization

Pros:

  • Software integrations and browser extension
  • Time tracking
  • Private cloud built for enterprise

Cons:

  • Missing chat and communication features

Pricing:

  • Basic – $82/m (billed annually)
    • $99/m (billed monthly)
  • Plus – $290/m (billed annually)
    • $349/m (billed monthly)
  • Pro – $549/m (billed annually)
    • $649/m (billed monthly)
  • Unlimited – $979/m (billed annually)
    • $1175/m (billed monthly)

Roadmap Planner

Simple project management tool. Nice presentation mode feature to show contents and data to clients. Limited since they are only Mac compatible. Annual and monthly pricing seems to be the same.

Bring common sense to your strategic plan, and get winning results with Roadmap Planner. Our productivity tool is available on iOS and macOS.

Features:

  • Roadmap collaboration, backlog management, milestone marking, Gantt charts and outlines
  • Data import, export and synch

Pros:

  • Presentation mode
  • Multilingual

Cons:

  • No integrations yet (says coming soon)
  • Mac only, no windows version

Pricing:

  • Personal – Free (1 user)
  • Business – $15/user/m (5 users)
  • Custom – contact for pricing

SAP Commercial Project Management

Standard PM tool that is part of SAP’s extensive suite of products. There are others with more complex features. Don’t know how the pricing or bundling of products works.

Help your teams plan, manage, and collaborate on projects, whether they are in the same building or halfway around the world. With the SAP Commercial Project Management application, you can achieve maximum efficiency and quickly adapt to changes to avoid unplanned costs.

Features:

  • Project, change and issue management in a shared workspace
  • Project cost and revenue planning

Pros:

  • Also offer a Commercial Project Management product and multiple other SAP products
  • On-premise and cloud deployment
  • SAP support and compliance

Cons:

  • Nothing about integrations/apps other then their own tools

Pricing:

  • Contact for pricing

Sendtask

Still in beta testing, so free users will get the features forever. Seems like a pretty basic tool and they are a little late to the party. Nice ability to be able to share tasks with users who don’t have an account.

Sendtask is the easiest way to collaborate with your team, clients, and suppliers in one place – even if they don’t have an account.

Features:

  • Project and task management – communication, file uploads, deadlines, reminders

Pros:

  • Slack, email, and Evernote integrations
  • Mobile app
  • Share tasks with anyone, even if they don’t have an account.

Cons:

  • Very limited features

Pricing:

  • Free – still in beta testing

Servicejoy

Moreso an invoicing platform but has some project management and CRM. Free plan to get started is a nice touch, and paid plans aren’t expensive.

Servicejoy free invoice software allows you to craft beautiful invoices, send payment reminders and get paid faster online. Also offers a suite of project management features.

Features:

  • Invoicing and estimates, payments, inventory, expenses
  • Client portals, to do lists and task assignments, file storage
  • Contact management, search feature, data security

Pros:

  • Multi-currency integration

Cons:

  • Limited capabilities

Pricing:

  • Free – $0/m
  • Plus – $20/m
  • Max – $30/m

Stafiz

Better as an HR and resource/expense management tool, but does have project management features. Vague pricing structure could turn out to be a positive for businesses who don’t need all features.

Stafiz helps professional services firms automate all their administrative and back-office processes.

Features:

  • Project planning and time tracking
  • Reporting – financials, completion rates, profitability
  • Expense and resource management
  • CRM – client database

Pros:

  • Automated invoices
  • Absence and leave management

Cons:

  • Vague custom pricing structure

Pricing:

  • Principle – $2-$35/user/m depending on functionalities

Streamtime

Incredible website with interactive graphics. They get extra points for creativity. Good for creative teams and studios who bill hourly.

Not just creative agency project management software. Streamtime ensures your work life is Never Not Creative.

Features:

  • Time-tracking and intuitive to-do lists
  • Job planning and scheduling
  • Quoting and invoicing
  • Reporting

Pros:

  • iOS app
  • Awesome website
  • Pipeline progress

Cons:

  • Website is great, but a little confusing who they are targeting
  • Only web-based

Pricing:

  • Free – $0
  • Standard – $13.50/user/m (billed annually)
    • Standard – $15.00/user/m (billed monthly
  • Standard+ – $18.00/user/m (billed annually)
    • Standard+ – $20.00/user/m (billed monthly)
  • Premium – $27.00/user/m (billed annually)
    • Premium – $30.00/user/m (billed monthly)

SuiteDash

Strong project management tool that includes CRM features, white labeling options, and internal customization. Interesting lifetime payment options.

SuiteDash’s integrated tools & pre-built automations help organize your business, collaborate with your team, automate your processes, and delight your clients.

Features:

  • Project and task management with calendar sync
  • Invoicing, time tracking and recurring billing
  • Client and file sharing portals, file proofing and approvals
  • Chat and communication

Pros:

  • CRM client management
  • Email campaign management
  • Live chat support
  • White labeling

Cons:

  • No outside integrations

Pricing:

  • Start – $19/m (billed monthly)
    • $15/m (billed annually)
    • $685 – lifetime
  • Thrive – $49/m (billed monthly)
    • $40/m (billed annually)
    • $1,750 – lifetime
  • Pinnacle – $69/m (billed monthly)
    • $55/m (billed annually)
    • $2,500 – lifetime

Synergist

UK platform with some nice features, but unfortunately every additional feature costs more and the pricing structure is odd. Nice that they offer a cloud based and on site software solution.

Synergist is the UK’s leading job costing and project management system for creative / digital agencies and project-based businesses. Gain control of your projects and business with live visibility, so you can focus on what’s important.

Features:

  • Time and money – timesheets, quotes/estimates, purchasing, project scope
  • Planning and tracking – scheduling, capacity planning, job/project planning
  • Reporting and management – dashboards, alerts, easy reports

Pros:

  • Communicating and sharing features – approvals, email integration, document storage, CRM, apps
  • Drag and drop reports
  • Cloud or on premise system

Cons:

  • Cost for all add-ons adds up fast

Pricing:

  • Cloud Pricing
    • Core system – €50/m
    • Full User – €49/m
    • Timesheet user – €19/m
  • Foundation – €292/m
  • Professional – €670/m
  • Enterprise – €1,600/m

Taiga

Not a huge fan of this one. It appears as if their site has not been updated since 2016. Overall just seems a little dated and missing a lot of features that it would need. They do offer a lot of customization options and some other good features, but they are definitely missing a few such as time tracking and reporting to name a few.

Taiga is a project management platform for agile developers & designers and project managers who want a beautiful tool that makes work truly enjoyable.

Features:

  • Agile project management – scrum, sprints, backlogs, Kanban, Epics, tasks, teams
  • Wiki
  • Bug tracker

Pros:

  • Open source/API access
  • Integrations/App
  • Public projects

Cons:

  • Limited features
  • Wiki bugs

Pricing:

  • Free – $0 (3 users, 1 project)
  • Premium – $5/user/m (billed annually)
    • $7/user/m (billed monthly)
  • Enterprise – contact for pricing

Target Process

Good customizability options, but limited templates make it difficult to get started.

Target Process is a visual platform to help you adopt and scale agile across your enterprise. Use SAFe, LeSS or implement your own framework to achieve business agility and see the value flow through the entire organization.

Features:

  • Portfolio – dashboard, Kanban, backlog, prioritization, milestones, budgeting, tracking, customization
  • Reporting and testing
  • Product management
  • Time tracking

Pros:

  • Idea intake – guest access
  • Integrations, custom tools, apps, and mobile friendly

Cons:

  • Limited project templates

Pricing:

  • Company – $20/user/m (billed annually)
    • $25/user/m (billed monthly)
  • Enterprise – contact for pricing

Taskade

Very basic, affordable note taking app with a couple extra features that allow it to be a project management tool. Would work for small teams, even one person to keep themselves organized, but I don’t think it would work well for teams with more than a few members.

Internal collaboration tool for all teams. Chat, organize, and get things done.

Features:

  • Daily plan – due dates
  • Visual workflows
  • File attachments and editing

Pros:

  • Personalization and templates
  • Video chat
  • Real time commenting and tagging
  • Apps

Cons:

  • Very limited features
  • Not good for high level project oversight. Better for small projects and tasks.

Pricing:

  • Free – $0
  • Pro – $7/m (billed annually)
    • $10/m (blled monthly)

TaskQue

Ok if you’ve never used a PM tool before, but as you progress and more is needed or you have a larger team, a more robust tool would be needed. Fair and affordable pricing.

Productivity is at the Heart Of Every Organization, and enhancing your organization’s productivity is at the heart of what they do.

Features:

  • Projects – Automate task assignment process and maximize resource utilization while maximizing your productivity
  • To do lists, commenting, groups, discussion, calendar
  • Workspace overview

Pros:

  • Unique Que feature – task assignment process that automatically assigns tasks to resources as soon as when they are free
  • Mobile app

Cons:

  • Limited features

Pricing:

  • Basic – Free for 10 users
  • Business – $5/user/m

Teamweek

Very basic project management tool with limited overall features.

Beautifully simple project planning. Easy to set up and a joy to use. Teamweek helps you plan ahead and share schedules with everyone who needs to know.

Features:

  • Checklists, timelines, overview

Pros:

  • Integrations

Cons:

  • Not many features/capabilities

Pricing:

  • $0/month (up to 5 users)
  • $35/m (up to 10 users) (billed annually)
    • $39/m (billed monthly)
  • $71/m (up to 20 users) (billed annually)
    • $79/m (billed monthly)
  • $134/m (up to 40 users) (billed annually)
    • $149/m (billed monthly)
  • $269/m (up to 100 users) (billed annually)
    • $299/m (billed monthly)

TMetric

Has some standard project management features, but this is mostly a time tracker. To be effective for teams, would likely need a more robust PM tool to be integrated, which may already have all the features that they offer built in.

TMetric is a simple and accurate work time-tracker that sets you free from tedious time reporting.

Features:

  • Time tracking
  • Project tracking – tasks, budgeting, profit, progress, expenses,
  • Reporting and invoicing

Pros:

  • Integrations with many project management tools
  • Employee monitoring and oversight

Cons:

  • Limited features
  • Basic reporting

Pricing:

  • Business – $6/user/m (billed annually)
    • $7/user/m (billed monthly)
  • Professional – $4/user/m (billed annually)
    • $5/user/m (billed monthly)
  • Free – $0 (up to 5 users)

Trigger

Pretty basic, low-level project management tool.

Track time. Manage projects. Analyse insights. Invoice clients. Perfect for agencies and consultancies who want to stop losing money.

Features:

  • Manage projects – project and task assignments, Kanban boards, planning,
  • Time Tracking
  • Analysis and insights
  • Invoicing, budgeting, expenses

Pros:

  • Mobile app and integrations
  • Product roadmap and updates

Cons:

  • Not great high-level oversight
  • Weak customer support

Pricing:

  • Start up – $0 (3 team members, 5 projects, 5 client users)
  • Standard – approx $11/user/m
  • Premium – approx $15/user/m

Unito

I don’t think I see a value in having this platform. It’s for teams who have multiple project management tools to sync them up. But if you already have two tools, and a third to link them up, why not just find another that has all the features? There are some good ones in this post that will do that.

Connect project management tools and collaborate better with team members no matter what tool you love.

Features:

  • Sync and integrations with multiple project management tools
    • Planning and forecasting
    • Resource collection
    • Task assignments and backlog tracking

Pros:

  • Multi-level sync collaboration

Cons:

  • Requires multiple project management tools
  • Long/confusing sync process

Pricing:

  • Personal – $10/m (billed annually)
    • $12/m (billed monthly)
  • Team – $39/m (billed annually)
    • $49/m (billed monthly)
  • Business – $125/m (billed annually)
    • $149/m (billed monthly)
  • Enterprise – contact for pricing (billed annually)

Weekdone

Some standard features with a unique spin on them, such as OKRs and PPP reporting. Lots of training materials available to assist with on-boarding and set up. Overall has limited features compared to other more advanced tools, though.

Set structured goals to align activities throughout your organization. Track weekly progress, provide feedback, and move everyone in a unified direction.

Features:

  • Daily, weekly and quarterly objective planning and tracking
  • OKRs – Objective and Key Results
  • PPP Reporting – Plans, progress, problems
  • Conversations and note taking

Pros:

  • Resources – Have an E-book, handbooks, blog, newsletter, onboarding and training
  • All-inclusive pricing
  • API access

Cons:

  • Difficult learning curve
  • Mobile app improvements

Pricing:

  • Free – 1-3 users
  • 4-10 users – $9/user/m (billed annually)
  • 16-20 users – $8/user/m (billed annually)
  • 31-40 users – $7/user/m (billed annually)
  • 51-60 users – $6/user/m (billed annually)
  • 201-250 users – $5/user/m (billed annually)
  • 251-300 users – $4.50/user/m (billed annually)
  • 351-400 users – $4/user/m (billed annually)
  • Over 500 users – $3.50/user/m (billed annually)

Winio

Best suited for sales, HR, marketing, product and development teams. Basic PM features that would be good for smaller teams. Good for file storage.

Winio is an organized and flexible collaboration tool for teams that combines files, documents, tasks, and discussions to empower transparency and a peaceful way of work.

Features:

  • Communication – privacy, notes, history, tagging
  • Projects and tasks – commenting, assignments, to do lists/sections, high-level overview
  • File and document storage

Pros:

  • Product roadmap on site
  • Good customer support

Cons:

  • No time tracker
  • No integrations listed

Pricing:

  • Free – $0
  • Pro – $6.89/user/m
  • Custom – contract for pricing

WiseTeam

Another CRM and project management combo tool.

WiseTeam is a CRM, project and sales management software solution that helps teams work better. Manage all of your work in one place using WiseTeam.

Features:

  • Kanban time and task management
  • Project portfolio management
  • Sales management system

Pros:

  • CRM + PM combined
  • Audits and appraisals

Cons:

  • Very technical software to understand

Pricing:

  • Minimum – €25/user/m (5 users)
  • Standard – €23/user/m (11 users)
  • Optimal – €21/user/m (21 users)
  • Maximum – €19/userm (51 users)

Workamajig

Project management tool with basic sales features. I like how they have different features for agencies vs. in-house teams.

Introducing Workamajig Platinum, the multifunctional, fully integrated project management system that does it all for advertising agencies and in-house creative teams. Take your tour of Workamajig Platinum today.

Features:

  • Project oversight, insights and analytics
  • Lead qualification, sales oversight, project transitions
  • Task assignments

Pros:

  • Agency and in house team different models/pricing

Cons:

  • Weak features and functionality

Pricing:

  • Agency + In-house
    • Entry level – $50/user/m (5 users) (billed monthly)
      • $550/user/yr (billed annually) (1 month free)
    • Agencies – $38/user/m (10 users) (billed monthly)
      • $418/user/yr (billed annually) (1 month free)
    • Mid-Sized Agencies – $34/user/m (50 users) (billed monthly)
      • $374/user/yr (billed annually) (1 month free)
    • Larger Agencies – $32/user/m (100+ users) (billed monthly)
      • $352/user/yr (billed annually) (1 month free)

WorkBook (DelTek)

This is definitely a more sophisticated project management tool, not recommended for first time users. Has a lot of extra add-ons, integrations, and custom features. They’re also part of Deltek which offers a number of other sophistaced project management solutions for teams with other needs.

Built specifically for agencies and in-house teams to boost productivity and revenue with superior project, resource and financial management features.

Features:

  • Resourcing, project/task management and collaboration
  • Finance and accounting – real time data, purchase orders, billing, invoicing, quotes
  • CRM and pipeline management
  • File sharing, time tracking, apps

Pros:

  • Customizability and add-ons
  • Client portal
  • Useable for in-house teams and agencies
  • API access to connect other tools
  • Additional Deltek tools:
    • Costpoint – The Trusted ERP Accounting Software for Government Contractors
    • Maconomy – nurtures the relationship between people and processes in Professional Services Organizations.
    • Vantagepoint – Built specifically for professional services firms to improve productivity, boost collaboration and increase profitability.
    • Ajera – Manage A&E Projects with Ease
    • Vision – Project-Based ERP for Professional Services Firms
    • TrafficLIVE – Integrated Agency Management Software

Cons:

  • Complex, advanced platform – takes time to learn
  • Slow load times and limited screen visibility

Pricing:

  • Basic – $19/user/m
  • Advanced – $24/user/m

Workep

Decent tool. Very good if you like and use G Suite – not so great if not. Good educational materials too.

Project Management for G Suite. Automates and centralizes G Suite to collaborate together.

Features:

  • G Suite based – docs, events, contacts, calendar, hangouts, etc
  • To do lists – Kanban, Gantt
  • Time tracking
  • Project templates and wall

Pros:

  • Educational materials – blog, webinars
  • Permission control

Cons:

  • Limited integrations outside of G Suite

Pricing:

  • Lite – Free (1 team, 10 members)
  • Growth – $4.99/user/m
  • Enterprise – $9.99/user/m

Workstreams

Good if you are already a slack user and need a PM tool. If you don’t like Slack or have other ways to communicate, then this wouldn’t work for you. Basic version is free which is nice.

Streamline task management and turn ideas into actions via Slack.

Features:

  • Task management
  • Visual overview
  • Analytics and tracking

Pros:

  • Slack integration
  • Good feature instructions on site
  • HR team specialization

Cons:

  • Need to be a Slack user

Pricing:

  • Basic – $0
  • Pro – $9.99/user/m

Workzone

Don’t like that they don’t put any pricing info on site. Neat markup and approval features. Not the best looking platform.

More robust than entry-level tools, and less complicated than high-end tools, Workzone is the “just right” solution for most teams.

Features:

  • Create tasks, to-do lists, and file sharing
  • Permission levels and roles for clients
  • High-level reporting

Pros:

  • Faster communication
  • Project requests and custom forms
  • Markup and design approvals

Cons:

  • Learning curve/time consuming on boarding
  • Not very visually appealing

Pricing:

  • Team – Contact for pricing
  • Professional – Contact for pricing
  • Enterprise – Contact for pricing

Z-Stream

Good for product launch teams and project timeline mapping.

Manage your products and keep your team organized with Z-Stream. Z-Stream is not just a tool, it’s a mindset that encourages more disciplined project management, teamwork, product development and execution.

Features:

  • Products and agile project management
  • Track product releases
  • Sprint and Kanban iterations
  • Project roadmaps

Pros:

  • Quality Assurance Suite
  • Integrations

Cons:

  • Can’t find any reviews online

Pricing:

  • Small Team – $10/user/m (10 users)
  • Professional – $9/user/m (11-100 users)
  • Business – about $8/user/m (101+ users)

Zenkit

Similar to many other PM tools. Has a cool data reference CRM-type feature. Other than that it is pretty standard.

Different tools suit different tasks, just like different people feel comfortable with different tools. Whether you’re scheduling meetings, tracking your project’s progress, brainstorming new design ideas, or crunching numbers, there’s a view for you.

Features:

  • Task and calendar management
  • File sharing
  • Project templates

Pros:

  • Data aggregation, reference database and formulas
  • Calendar sync
  • User roles and authentications
  • Integrations and apps
  • Work offline

Cons:

  • No time tracking
  • Limited charts/mapping/prioritizations/planning features

Pricing:

  • Personal – $0 forever
  • Plus – $9/user/m
  • Enterprise – contact for pricing

ZenPilot

Unique concept because they are a consulting agency that provides their own program management tool and templates. They don’t have too many details available on the tool itself.

A project management tool fully-loaded with agency-proven templates so you can hit the ground running fast.

Features:

  • Project management tool and digital consulting agency combined

Pros:

  • 3 step transformation; Solution and offer, system and rhythm, demand and delivery
  • Help establish and implement scalable processes

Cons:

  • Limited info on the PM tool itself

Pricing:

  • Not listed

Zoho Projects

Very extensive and powerful tool with extra features. Best for large teams. Can do just about anything. Most plans have unlimited projects but need to pay for more users past a certain point, but not at a crazy price.

Plan, track, and collaborate using the preferred project management software of more than a million businesses.

Features:

  • One stop shop for creation, collaboration and communication
  • Strong file management
  • Kanban view and Gantt chart oversight
  • Time tracking, invoicing, scheduling

Pros:

  • Additional integrations with their own tools including ZOHO CRM, Bug Tracker, Orchestly, Analytics, and Sprints (agile PM tool)
  • Task dependency settings

Cons:

  • Overwhelming for a small business

Pricing:

  • Free – $0/m
    • 5 users, 2 projects
  • Standard – $20/month (billed annually)
    • 10 users
  • Express – $40/month (billed annually)
    • 15 users – $2/additional user/m
  • Premium – $85/month (billed annually)
    • 20 users – $3/additional user/m
  • Enterprise – $125/month (billed annually)
    • 25 users – $4/additional user/m

Zube

Pretty basic features. Their target is product teams and developers.

Zube lets the product team work alongside the developers.

Features:

  • Agile project management – Kanban boards
  • Product planning – sprints, epics, customer support
  • Analytics and charts

Pros:

  • Github and Google integrations

Cons:

  • Very limited features

Pricing:

  • Free – $0
  • Business – $10/user/m
  • Enterprise – contact for pricing

131 Popular Project Management Tools

Now, you've gone through them all too. Congrats!

We’re glad you made it to the bottom. Now, you want to know our favorite solution. We finally landed on ClickUp. After we tried out about 40 solutions we realized we needed to make a choice and stick to it.

Granted, all of these solutions will do the job that you need it to. When it comes to picking the right solution, you should do yourself a favor and determine your business requirements and then find the one that works for you.

Don’t pick the solution that has the best marketing, bells and whistles. These are vanity features that will only confuse your decision making.

Our business requirements are pretty simple:

  • It must be easy to update and use
  • The team must enjoy the user experience
  • Continuously provide updates on new features
  • It must work around our process not building our process around the tool

So, save yourself from the headaches – determine your requirements then find a solution. Leverage our pro’s and con’s section to narrow down your choice.

If you still need help finding a solution or have questions, please contact us or comment below.